Topic Wiki

I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 36970 times)

Offline Dan

  • Administrator
  • Dansdeals Lifetime 40K Presidential Platinum Elite
  • **********
  • Join Date: May 2008
  • Posts: 47608
  • Total likes: 585
  • DansDeals.com Hat Tips 15685
  • Gender: Male
    • View Profile
  • Location: CLE
  • Programs: UA Global Services, AA Lifetime Plat, DL Dirt, SPG Plat, Hyatt Diamond, Fairmont Lifetime Plat, Hilton Diamond, Priority Club Plat, Avis Chairman, National EE, Hertz PC
Re: Gmail tips, tricks and questions
« Reply #15 on: July 23, 2013, 08:25:46 PM »
Anyone know why I see the below ads above and below my mail for one of my gmail accounts and not for the other?


It's a setting.
Save your time, I don't answer PM. Post it in the forum and a dedicated DDF'er will get back to you as soon as possible.

Offline AJK

  • Dansdeals Lifetime 20K Presidential Platinum Elite
  • ********
  • Join Date: Jun 2011
  • Posts: 24329
  • Total likes: 67
  • DansDeals.com Hat Tips 12
  • Gender: Male
    • View Profile
  • Programs: United Concierge Key; Delta Global Services; American Chairman; US Airways 1K; Hilton Sapphire; Hyatt Tritium; Marriott Californium; Starwood Kryptonium; Hertz Plutonium; National Adamantium, Avis Executive Proactanium
Re: Gmail tips, tricks and questions
« Reply #16 on: July 23, 2013, 08:33:16 PM »
Thanks. Found it.
2015: 116K bkd | 1.6M brnd | F: OZ,NH,AA,EK | J: UA,CA,TK,DL,TN,AF,VA | LIH,NRT,ROR,PEK,CNS,BOB,MEL,TLV & Pacific Hopper

Offline txtmax4

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Dec 2009
  • Posts: 6937
  • Total likes: 4
  • DansDeals.com Hat Tips 1
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #17 on: August 22, 2013, 10:27:51 AM »
Anyone know how to switch to the plain old "compose" instead of the popup kind?
If You See Something, Say Something!!

Offline txtmax4

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Dec 2009
  • Posts: 6937
  • Total likes: 4
  • DansDeals.com Hat Tips 1
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #18 on: August 23, 2013, 10:40:17 AM »
Anyone know how to switch to the plain old "compose" instead of the popup kind?
Bump
If You See Something, Say Something!!

Offline jaywhy

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2012
  • Posts: 3554
  • Total likes: 3
  • DansDeals.com Hat Tips 7
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #19 on: August 23, 2013, 11:05:46 AM »
Bump
Looks like it's gone for good.

Offline txtmax4

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Dec 2009
  • Posts: 6937
  • Total likes: 4
  • DansDeals.com Hat Tips 1
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #20 on: September 04, 2013, 08:50:40 AM »
Looks like it's gone for good.
It's beyond me why companies do that. Beyond me...
If You See Something, Say Something!!

Offline Yeki89

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Mar 2011
  • Posts: 3828
  • Total likes: 2
  • DansDeals.com Hat Tips 5
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #21 on: September 04, 2013, 11:17:27 AM »
I like it. I can see my inbox while I compose a message.


Online yuneeq

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jan 2013
  • Posts: 5056
  • Total likes: 105
  • DansDeals.com Hat Tips 9
  • Gender: Male
    • View Profile
  • Location: NJ
Re: Gmail tips, tricks and questions
« Reply #22 on: September 11, 2013, 10:01:27 PM »
Is there any way to change the order of the categories. I would like Updates to be 2nd, Promotions 3rd, etc..
Thanks
Live forever or die trying.

Offline Yeki89

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Mar 2011
  • Posts: 3828
  • Total likes: 2
  • DansDeals.com Hat Tips 5
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #23 on: September 11, 2013, 10:06:48 PM »
Is there any way to change the order of the categories. I would like Updates to be 2nd, Promotions 3rd, etc..
Thanks
I see a way to enable or disable. I tried to delete one, then re-add it, but it goes automatically back.

Offline notanonymous

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: May 2013
  • Posts: 2153
  • Total likes: 1
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #24 on: September 11, 2013, 11:19:24 PM »
Is there any way to change the order of the categories. I would like Updates to be 2nd, Promotions 3rd, etc..
Thanks
I found it to be annoying, so I removed it.  You find it to be useful?

Online yuneeq

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jan 2013
  • Posts: 5056
  • Total likes: 105
  • DansDeals.com Hat Tips 9
  • Gender: Male
    • View Profile
  • Location: NJ
Re: Gmail tips, tricks and questions
« Reply #25 on: September 11, 2013, 11:25:51 PM »
I found it to be annoying, so I removed it.  You find it to be useful?

Yep. I don't like having too many email accounts, and I don't like getting too many emails for promotions and sales but every once in a while I click over to see what I got. It's great.
Live forever or die trying.

Offline Yeki89

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Mar 2011
  • Posts: 3828
  • Total likes: 2
  • DansDeals.com Hat Tips 5
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #26 on: September 11, 2013, 11:59:20 PM »
I found it to be annoying, so I removed it.  You find it to be useful?
I love it.
(i never really chek the other tabs... but it is convenient)

Offline myb821

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Mar 2011
  • Posts: 7397
  • Total likes: 2
  • DansDeals.com Hat Tips 2
    • View Profile
  • Location: New York
Re: Gmail tips, tricks and questions
« Reply #27 on: September 12, 2013, 12:03:44 AM »
I love it.
(i never really chek the other tabs... but it is convenient)
I also really like it

Offline Ergel

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Jun 2010
  • Posts: 10898
  • Total likes: 14
  • DansDeals.com Hat Tips 2
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #28 on: September 12, 2013, 12:24:33 AM »
I also really like it
+1, eliminates the need to create a filter for each one of these dumb promotions

On a side note, I am having a problem on my s3: email addresses don't auto-populate from my contacts when I compose mail. Anyone have any ideas?
Life isn't about checking the boxes. Nobody cares.

Offline notanonymous

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: May 2013
  • Posts: 2153
  • Total likes: 1
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #29 on: September 12, 2013, 03:51:59 PM »
+1, eliminates the need to create a filter for each one of these dumb promotions

On a side note, I am having a problem on my s3: email addresses don't auto-populate from my contacts when I compose mail. Anyone have any ideas?
I guess I am in the minority.  Although, truthfully, I probably receive at most 5 emails a day that I actually read.