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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 39387 times)

Offline AnonymousUser

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Re: Gmail tips, tricks and questions
« Reply #30 on: September 13, 2013, 03:33:30 PM »
Anyone know how to switch to the plain old "compose" instead of the popup kind?
I just saw this.

Offline DovtheBear

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Re: Gmail tips, tricks and questions
« Reply #31 on: September 14, 2013, 09:51:40 PM »
Yep. I don't like having too many email accounts, and I don't like getting too many emails for promotions and sales but every once in a while I click over to see what I got. It's great.
But, sometimes it sorts the things into the wrong tabs.
"להסתובב זה לא אומר להיות חופשי"

Offline yuneeq

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Re: Gmail tips, tricks and questions
« Reply #32 on: September 14, 2013, 10:09:02 PM »
But, sometimes it sorts the things into the wrong tabs.

It learns. Quickly.
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Online churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #33 on: September 14, 2013, 11:11:15 PM »
I use Gmail in outlook, when it auto saves a draft mail it gets synced to the server. When I actually send it, it leaves the outlook draft folder but states in Gmail draft folder.
How can I fix this?

Offline txtmax4

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Re: Gmail tips, tricks and questions
« Reply #34 on: September 15, 2013, 12:24:50 AM »
I just saw this.
Thanks.
Could the experts chime in whether it's safe?
If You See Something, Say Something!!

Offline AnonymousUser

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Re: Gmail tips, tricks and questions
« Reply #35 on: September 15, 2013, 01:47:10 AM »
Thanks.
Could the experts chime in whether it's safe?
Hmm, I didn't realize it's not in the app store, which is a bit fishy. (BTW, if you want it without giving your email address, here's a link for a different source).
Here's a different extension, but I don't know if you'll like it any better, since it doesn't have any reviews.

Offline SuperFlyer

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Re: Gmail tips, tricks and questions
« Reply #36 on: September 15, 2013, 05:09:16 AM »

Offline Achas Veachas

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Re: Gmail tips, tricks and questions
« Reply #37 on: September 15, 2013, 11:10:48 AM »
But, sometimes it sorts the things into the wrong tabs.
It learns. Quickly.
And it's easy to teach it, just drag the conversation into the correct tab.
Curiosity made the cat smarter.

Offline txtmax4

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Re: Gmail tips, tricks and questions
« Reply #38 on: September 15, 2013, 11:36:38 AM »
Hmm, I didn't realize it's not in the app store, which is a bit fishy. (BTW, if you want it without giving your email address, here's a link for a different source).
Here's a different extension, but I don't know if you'll like it any better, since it doesn't have any reviews.
Try this one, stinks less

https://chrome.google.com/webstore/search/oldcompose?hl=en-US
As I always say, I'm not a techie so please excuse my ignorance but, is there any way these apps can be phishing scams and they steal all your info?
I don't necessarily mean to question the safety of the above posted apps, rather want to know in general if that's a possibility.
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Offline Kvending

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Re: Gmail tips, tricks and questions
« Reply #39 on: September 15, 2013, 08:42:38 PM »

Offline David B

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Re: Gmail tips, tricks and questions
« Reply #40 on: September 16, 2013, 03:08:13 PM »
New question....

When I used to use MS Outlook for email, I was able to flag an email for follow-up and set a reminder to remind me to do so.  Can't find any Google Lab or other add-on that lets you do that for Gmail.  Any ideas?

Offline jaywhy

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Re: Gmail tips, tricks and questions
« Reply #41 on: September 16, 2013, 11:49:13 PM »
New question....

When I used to use MS Outlook for email, I was able to flag an email for follow-up and set a reminder to remind me to do so.  Can't find any Google Lab or other add-on that lets you do that for Gmail.  Any ideas?
Add it to the task list. Shift + T if you use keyboard shortcuts.

Offline David B

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Re: Gmail tips, tricks and questions
« Reply #42 on: September 18, 2013, 10:17:39 AM »
Add it to the task list. Shift + T if you use keyboard shortcuts.

Thanks, that's a start at least....But, allows a due date, but no 'time' assignment (i.e., follow up at 2:00 PM today).  Is there a way to do that?

Offline jaywhy

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Re: Gmail tips, tricks and questions
« Reply #43 on: September 22, 2013, 02:25:08 PM »
Thanks, that's a start at least....But, allows a due date, but no 'time' assignment (i.e., follow up at 2:00 PM today).  Is there a way to do that?
http://www.boomeranggmail.com/

Offline AJK

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Re: Gmail tips, tricks and questions
« Reply #44 on: September 23, 2013, 11:27:00 PM »
I think mailbox for iOS does this much better than boomerang; also much more user friendly.

Too bad there's no android version.
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