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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 36972 times)

Offline notanonymous

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Re: Gmail tips, tricks and questions
« Reply #90 on: October 17, 2013, 01:48:42 AM »
talking about gmail on PC, or mobile app?
Who are you responding to?

Offline flyingBlue

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Re: Gmail tips, tricks and questions
« Reply #91 on: October 17, 2013, 02:04:05 AM »
Who are you responding to?
was a mistake.

Offline flyingBlue

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Re: Gmail tips, tricks and questions
« Reply #92 on: October 17, 2013, 02:07:43 AM »
I feel like a real moron for only now finding the option to select in Gmail which email account you want to reply from.
talking about gmail on PC, or mobile app?

Offline Dan

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Re: Gmail tips, tricks and questions
« Reply #93 on: October 17, 2013, 02:10:36 AM »
talking about gmail on PC, or mobile app?
Both
Save your time, I don't answer PM. Post it in the forum and a dedicated DDF'er will get back to you as soon as possible.

Offline txtmax4

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Re: Gmail tips, tricks and questions
« Reply #94 on: October 17, 2013, 04:07:54 PM »
I feel like a real moron for only now finding the option to select in Gmail which email account you want to reply from.
You can do that on a per email basis or is it one setting for always?
If You See Something, Say Something!!

Offline Achas Veachas

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Re: Gmail tips, tricks and questions
« Reply #95 on: October 17, 2013, 04:08:47 PM »
You can do that on a per email basis or is it one setting for always?
Per email.
Curiosity made the cat smarter.

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #96 on: October 17, 2013, 05:09:06 PM »
I feel like a real moron for only now finding the option to select in Gmail which email account you want to reply from.

You are so silly....

Offline elikay

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Re: Gmail tips, tricks and questions
« Reply #97 on: October 17, 2013, 10:17:26 PM »
I feel like a real moron for only now finding the option to select in Gmail which email account you want to reply from.
It will also let you select to automatically respond from the email address it was sent to.

Offline churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #98 on: October 17, 2013, 10:48:28 PM »
Is there any reason not to use microsoft outlook to handle gmail and all other email accounts?
« Last Edit: October 17, 2013, 10:53:04 PM by churnbabychurn »

Offline notanonymous

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Re: Gmail tips, tricks and questions
« Reply #99 on: October 18, 2013, 04:07:10 AM »
Is there any reason not to use microsoft outlook to handle gmail and all other email accounts?
If a person is comfortable using Outlook (and has been doing so for years), I am not sure I would recommend changing.  At the same time, I don't see any added features (for most users) that Outlook gives over Gmail's gui.  IMO, it is an added layer of potential problems.

Offline notanonymous

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Re: Gmail tips, tricks and questions
« Reply #100 on: October 18, 2013, 04:07:56 AM »
Is there any reason not to use microsoft outlook to handle gmail and all other email accounts?
Also, as I'm sure you know, gmail can do this, too.

Offline how

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Re: Gmail tips, tricks and questions
« Reply #101 on: October 18, 2013, 04:35:21 AM »
If a person is comfortable using Outlook (and has been doing so for years), I am not sure I would recommend changing.  At the same time, I don't see any added features (for most users) that Outlook gives over Gmail's gui.  IMO, it is an added layer of potential problems.
Outlook has good options that gmail doesn't such as letting you send an email at a later date.

Offline churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #102 on: October 18, 2013, 08:58:43 AM »
Besides for the fact that all the many features of outlook are much more accessible and user friendly than having to find them in gmail, you can also insert tables, charts etc into emails, emails could pop up on your desktop if you want. I also find it works much smoother with microsoft office, emailing documents is a breeze.

Offline Achas Veachas

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Re: Gmail tips, tricks and questions
« Reply #103 on: October 18, 2013, 09:09:03 AM »
Besides for the fact that all the many features of outlook are much more accessible and user friendly than having to find them in gmail, you can also insert tables, charts etc into emails, emails could pop up on your desktop if you want. I also find it works much smoother with microsoft office, emailing documents is a breeze.
Just FTR Gmail also had pop up notifications in chrome...
Curiosity made the cat smarter.

Offline churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #104 on: October 18, 2013, 09:43:43 AM »
Just FTR Gmail also had pop up notifications in chrome...
It never worked for me for some reason.