Author Topic: Mincha Reminder & Check In System  (Read 550 times)

Offline Alexsei

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Mincha Reminder & Check In System
« on: November 09, 2017, 12:24:15 PM »
We have a minyan mincha in our office complex daily however since we are tight minyan we need to send out a reminder daily and get check-ins to see and notify if there's a minyan Today

looking for a simple solution, tried gcal but issue is that need to re-create the event everyday since repeat events only send out the invitation once.

Best would be sort of like a text messaging system where everyone gets a text will you participate in mincha Today? and they can reply Y/N if there's 10 Y everyone gets a message mincha confirmed for today....

TIA
אם אתם בונים בית חבד בכל מקום אני מראה לכם בית חבד של ציון

Offline cozmohoot

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Re: Mincha Reminder & Check In System
« Reply #1 on: November 09, 2017, 12:55:09 PM »
Whatsapp group ?

Online Ergel

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Re: Mincha Reminder & Check In System
« Reply #2 on: November 09, 2017, 01:00:14 PM »
He wants it automated and not to have to count it up every day.

You can probably have a recurring pole in Slack that alert every day and people could click yes or no. But that would require everyone to download Slack...
Life isn't about checking the boxes. Nobody cares.

Offline etech0

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Re: Mincha Reminder & Check In System
« Reply #3 on: November 09, 2017, 01:01:19 PM »
We have a minyan mincha in our office complex daily however since we are tight minyan we need to send out a reminder daily and get check-ins to see and notify if there's a minyan Today

looking for a simple solution, tried gcal but issue is that need to re-create the event everyday since repeat events only send out the invitation once.

Best would be sort of like a text messaging system where everyone gets a text will you participate in mincha Today? and they can reply Y/N if there's 10 Y everyone gets a message mincha confirmed for today....

TIA
Zapier can send recurring emails, or you could have IFTTT send emails for recurring gcal events
Workflowy. You won't know what you're missing until you try it.

Offline etech0

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Re: Mincha Reminder & Check In System
« Reply #4 on: November 09, 2017, 01:06:30 PM »
I think Zapier can send texts too. You may be able to rig something up where responses are sent to a google spreadsheet, and when you have 10, another text is sent out to everyone confirming it.
Workflowy. You won't know what you're missing until you try it.

Online jmz

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Re: Mincha Reminder & Check In System
« Reply #5 on: November 13, 2017, 03:45:20 PM »
I think Zapier can send texts too. You may be able to rig something up where responses are sent to a google spreadsheet, and when you have 10, another text is sent out to everyone confirming it.

Im a noob to this part of the forum so pardon my ignorance. I am looking to do the same thing for my mincha minyan, can you elaborate a little on your idea please?
thanks

Offline Alexsei

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Re: Mincha Reminder & Check In System
« Reply #6 on: November 13, 2017, 05:07:33 PM »
Going to do this on Twilio


1) Allow admin to add members (north american mobile numbers) (no need for option of sms signup)

2) Every day Monday-thursday at 11:00AM EST each recipient should receive a sms like:
Will you be participating in today's Mincha ? reply YES or NO

3) At 12:30Pm IF there was not yet 10 respondents with YES send a message: We now have X responders (where x is the number of yes received) Please respond with YES if you will join Today

4) At 12:45 PM

*IF* there were 10  respondents with *YES* = Send a message to all members saying: Mincha Today is confirmed for 1:00PM
*IF* there were *NOT*  10 respondents with *YES* Send a message to all members saying: Unfortunately Today's MIncha is cancelled.
« Last Edit: November 13, 2017, 05:32:58 PM by Alexsei »
אם אתם בונים בית חבד בכל מקום אני מראה לכם בית חבד של ציון

Offline etech0

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Re: Mincha Reminder & Check In System
« Reply #7 on: November 13, 2017, 07:56:34 PM »
Im a noob to this part of the forum so pardon my ignorance. I am looking to do the same thing for my mincha minyan, can you elaborate a little on your idea please?
thanks
Bearing in mind that I've never done SMS with zapier... here's a good place to start: https://zapier.com/zapbook/zaps/210/send-a-reminder-sms-before-google-calendar-events-start/

Basically you create an account with zapier, and then connect it to your google calendar. Then you set up a "zap", that for every calendar event that matches certain criteria, send an SMS to whoever you tell it to.
Workflowy. You won't know what you're missing until you try it.

Offline Alexsei

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Re: Mincha Reminder & Check In System
« Reply #8 on: November 13, 2017, 08:17:14 PM »
Bearing in mind that I've never done SMS with zapier... here's a good place to start: https://zapier.com/zapbook/zaps/210/send-a-reminder-sms-before-google-calendar-events-start/

Basically you create an account with zapier, and then connect it to your google calendar. Then you set up a "zap", that for every calendar event that matches certain criteria, send an SMS to whoever you tell it to.
This won't tell the congregants whether there's confirmed minyan
אם אתם בונים בית חבד בכל מקום אני מראה לכם בית חבד של ציון

Offline etech0

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Re: Mincha Reminder & Check In System
« Reply #9 on: November 13, 2017, 08:22:47 PM »
This won't tell the congregants whether there's confirmed minyan
Right. Now theoretically (I haven't tried this to know if it works) you could have a second "zap" which added people to a google spreadsheet when they reply, and a third "zap" which, whenever that google spreadsheet is updated, checks if there are ten entries and then sends out another SMS to everyone.

You're kind of reinventing the wheel, though, so if something like twilio (posted above but I don't know anything about it) can do that, you may be better off.
Workflowy. You won't know what you're missing until you try it.

Offline User6669

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Re: Mincha Reminder & Check In System
« Reply #10 on: November 15, 2017, 09:41:08 AM »
Telegram bot.
  .איזהו חכם, הלומד מכל אדם 

Offline Alexsei

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Re: Mincha Reminder & Check In System
« Reply #11 on: November 15, 2017, 05:56:36 PM »
Going to do this on Twilio


1) Allow admin to add members (north american mobile numbers) (no need for option of sms signup)

2) Every day Monday-thursday at 11:00AM EST each recipient should receive a sms like:
Will you be participating in today's Mincha ? reply YES or NO

3) At 12:30Pm IF there was not yet 10 respondents with YES send a message: We now have X responders (where x is the number of yes received) Please respond with YES if you will join Today

4) At 12:45 PM

*IF* there were 10  respondents with *YES* = Send a message to all members saying: Mincha Today is confirmed for 1:00PM
*IF* there were *NOT*  10 respondents with *YES* Send a message to all members saying: Unfortunately Today's MIncha is cancelled.

My MinchaMinder™ system is live!
« Last Edit: November 15, 2017, 06:24:54 PM by Alexsei »
אם אתם בונים בית חבד בכל מקום אני מראה לכם בית חבד של ציון

Offline real-brisker

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Re: Mincha Reminder & Check In System
« Reply #12 on: November 15, 2017, 06:06:41 PM »
Cool. Tomorrow will be first try? Let us know how it goes!

Offline JoeyShmoe

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Re: Mincha Reminder & Check In System
« Reply #13 on: November 15, 2017, 06:21:25 PM »
My MikvahMinder™ system is live!
You need 10 people to go to the Mikvah?
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Offline Alexsei

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Re: Mincha Reminder & Check In System
« Reply #14 on: November 15, 2017, 06:25:29 PM »
You need 10 people to go to the Mikvah?

lol my mistake it was supposed to be MinchaMinder™ MikvahMinder is this http://www.mikvahminder.com/
אם אתם בונים בית חבד בכל מקום אני מראה לכם בית חבד של ציון