Topic Wiki

I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 122834 times)

Offline notanonymous

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: May 2013
  • Posts: 2153
  • Total likes: 2
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #100 on: October 18, 2013, 04:07:56 AM »
Is there any reason not to use microsoft outlook to handle gmail and all other email accounts?
Also, as I'm sure you know, gmail can do this, too.

Offline how

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Jun 2010
  • Posts: 1849
  • Total likes: 50
  • DansDeals.com Hat Tips 6
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #101 on: October 18, 2013, 04:35:21 AM »
If a person is comfortable using Outlook (and has been doing so for years), I am not sure I would recommend changing.  At the same time, I don't see any added features (for most users) that Outlook gives over Gmail's gui.  IMO, it is an added layer of potential problems.
Outlook has good options that gmail doesn't such as letting you send an email at a later date.

Offline churnbabychurn

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jul 2012
  • Posts: 7273
  • Total likes: 289
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Lakewood
Re: Gmail tips, tricks and questions
« Reply #102 on: October 18, 2013, 08:58:43 AM »
Besides for the fact that all the many features of outlook are much more accessible and user friendly than having to find them in gmail, you can also insert tables, charts etc into emails, emails could pop up on your desktop if you want. I also find it works much smoother with microsoft office, emailing documents is a breeze.

Offline Achas Veachas

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Jul 2012
  • Posts: 4224
  • Total likes: 82
  • DansDeals.com Hat Tips 3
    • View Profile
    • Torah && Tech
Re: Gmail tips, tricks and questions
« Reply #103 on: October 18, 2013, 09:09:03 AM »
Besides for the fact that all the many features of outlook are much more accessible and user friendly than having to find them in gmail, you can also insert tables, charts etc into emails, emails could pop up on your desktop if you want. I also find it works much smoother with microsoft office, emailing documents is a breeze.
Just FTR Gmail also had pop up notifications in chrome...

Offline churnbabychurn

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jul 2012
  • Posts: 7273
  • Total likes: 289
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Lakewood
Re: Gmail tips, tricks and questions
« Reply #104 on: October 18, 2013, 09:43:43 AM »
Just FTR Gmail also had pop up notifications in chrome...
It never worked for me for some reason.

Online Moshe123

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Sep 2012
  • Posts: 5669
  • Total likes: 441
  • DansDeals.com Hat Tips 1
  • Gender: Male
    • View Profile
  • Location: Spring Valley
  • Programs: Lost
Re: Gmail tips, tricks and questions
« Reply #105 on: October 18, 2013, 09:53:56 AM »
Question :
You only seem to be able to delete a single email (1 reply) in a email thread online. Can't do that in the Android app and even when you do it online, the entire thread still shows up on the app.
Any solution?

Offline chff

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Jul 2012
  • Posts: 4985
  • Total likes: 262
  • DansDeals.com Hat Tips 24
  • Gender: Male
    • View Profile
  • Location: NYC
  • Programs: All of them...
Re: Gmail tips, tricks and questions
« Reply #106 on: October 18, 2013, 10:14:23 AM »
Question :
You only seem to be able to delete a single email (1 reply) in a email thread online. Can't do that in the Android app and even when you do it online, the entire thread still shows up on the app.
Any solution?

Empty trash and refresh

Online Moshe123

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Sep 2012
  • Posts: 5669
  • Total likes: 441
  • DansDeals.com Hat Tips 1
  • Gender: Male
    • View Profile
  • Location: Spring Valley
  • Programs: Lost
Re: Gmail tips, tricks and questions
« Reply #107 on: October 18, 2013, 11:01:46 AM »
Empty trash and refresh

Thanks. I don't really want to do that. Would only deleting that reply forever (if possible) work?

Offline chff

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Jul 2012
  • Posts: 4985
  • Total likes: 262
  • DansDeals.com Hat Tips 24
  • Gender: Male
    • View Profile
  • Location: NYC
  • Programs: All of them...
Re: Gmail tips, tricks and questions
« Reply #108 on: October 18, 2013, 11:53:30 AM »
Thanks. I don't really want to do that. Would only deleting that reply forever (if possible) work?

Yes, when deleted you will see the entire thread deleted, so refresh and then you will see the thread with only the msg deleted

Online Moshe123

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Sep 2012
  • Posts: 5669
  • Total likes: 441
  • DansDeals.com Hat Tips 1
  • Gender: Male
    • View Profile
  • Location: Spring Valley
  • Programs: Lost
Re: Gmail tips, tricks and questions
« Reply #109 on: October 18, 2013, 12:03:54 PM »
Thanks

Offline Entrepreneur

  • Dansdeals Platinum Elite + Lifetime Silver Elite
  • *****
  • Join Date: Dec 2011
  • Posts: 574
  • Total likes: 3
  • DansDeals.com Hat Tips 4
    • View Profile
  • Location: New York
Re: Gmail tips, tricks and questions
« Reply #110 on: October 19, 2013, 08:41:11 PM »
Is there a way to do delayed delivery...like set the date and time for an email to go out?

Offline smurf

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2010
  • Posts: 4394
  • Total likes: 7
  • DansDeals.com Hat Tips 8
    • View Profile
  • Location: NJ
Re: Gmail tips, tricks and questions
« Reply #111 on: October 19, 2013, 08:57:53 PM »
Is there a way to do delayed delivery...like set the date and time for an email to go out?
check out boomerang

Offline churnbabychurn

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jul 2012
  • Posts: 7273
  • Total likes: 289
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Lakewood
Re: Gmail tips, tricks and questions
« Reply #112 on: October 19, 2013, 09:02:21 PM »
Is there a way to do delayed delivery...like set the date and time for an email to go out?
outlook

Offline dirah

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Jan 2010
  • Posts: 1272
  • Total likes: 6
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #113 on: October 20, 2013, 12:10:59 AM »
Anyone experiencing issues with Gmail in Outlook 2013 (using IMAP)?
Lately, the account takes forever to sync, and is pretty much unusable for send and receive in Outlook whilst it is syncing.
Weirdest part is that it is only doing this with one specific Gmail account, my others are working in Outlook just fine.
I removed the account (including the *.ost file) and re-added it to the profile countless times, and same thing keeps happening,

Offline elikay

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: May 2010
  • Posts: 5342
  • Total likes: 14
  • DansDeals.com Hat Tips 2
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #114 on: October 20, 2013, 01:09:13 AM »
Anyone experiencing issues with Gmail in Outlook 2013 (using IMAP)?
Lately, the account takes forever to sync, and is pretty much unusable for send and receive in Outlook whilst it is syncing.
Weirdest part is that it is only doing this with one specific Gmail account, my others are working in Outlook just fine.
I removed the account (including the *.ost file) and re-added it to the profile countless times, and same thing keeps happening,
maybe check the imap settings on that gmail account. Also, I find that sometimes it helps to disable and reenable imap from gmail.com

Offline txtmax4

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Dec 2009
  • Posts: 6975
  • Total likes: 9
  • DansDeals.com Hat Tips 1
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #115 on: October 28, 2013, 06:54:35 PM »
Is there a way to bump up certain emails to the top of my inbox?
If You See Something, Say Something!!

Offline yuneeq

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jan 2013
  • Posts: 7462
  • Total likes: 1834
  • DansDeals.com Hat Tips 10
  • Gender: Male
    • View Profile
  • Location: NJ
Re: Gmail tips, tricks and questions
« Reply #116 on: October 28, 2013, 07:18:42 PM »
Is there a way to bump up certain emails to the top of my inbox?

You can star it and show starred items first

Offline txtmax4

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Dec 2009
  • Posts: 6975
  • Total likes: 9
  • DansDeals.com Hat Tips 1
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #117 on: October 28, 2013, 07:34:31 PM »
You can star it and show starred items first
That sucks. I might not want to have ALL my starred messages on top.
Even Hotmail has a "flag message" option which bumps it to the top.
If You See Something, Say Something!!

Offline yuneeq

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jan 2013
  • Posts: 7462
  • Total likes: 1834
  • DansDeals.com Hat Tips 10
  • Gender: Male
    • View Profile
  • Location: NJ
Re: Gmail tips, tricks and questions
« Reply #118 on: October 28, 2013, 07:42:48 PM »
That sucks. I might not want to have ALL my starred messages on top.
Even Hotmail has a "flag message" option which bumps it to the top.

I don't know if it's not possible any other way, I'm just suggesting one possibility in gmail.

Offline churnbabychurn

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jul 2012
  • Posts: 7273
  • Total likes: 289
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Lakewood
Re: Gmail tips, tricks and questions
« Reply #119 on: October 28, 2013, 08:32:33 PM »
Anyone experiencing issues with Gmail in Outlook 2013 (using IMAP)?
Lately, the account takes forever to sync, and is pretty much unusable for send and receive in Outlook whilst it is syncing.
Weirdest part is that it is only doing this with one specific Gmail account, my others are working in Outlook just fine.
I removed the account (including the *.ost file) and re-added it to the profile countless times, and same thing keeps happening,
experiencing issues. Not syncing sent mail if there is also a rule applied. Worked fine till now>:(