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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236673 times)

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1080 on: June 09, 2024, 09:40:15 PM »
Did gmail just move the snooze button at the top so you have to first click the 3 dots menu? That's annoying...


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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1081 on: June 09, 2024, 09:41:51 PM »
Workflowy. You won't know what you're missing until you try it.

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1082 on: June 09, 2024, 09:50:11 PM »
Was it something I did or was it a gmail update?
Workflowy. You won't know what you're missing until you try it.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1083 on: June 09, 2024, 10:12:55 PM »
Was it something I did or was it a gmail update?
I don't know, I just recalled someone posting this on another forum
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Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #1084 on: June 09, 2024, 11:42:32 PM »
Was it something I did or was it a gmail update?
Gmail update, "to enhance the experience.."
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1085 on: June 09, 2024, 11:43:23 PM »
Gmail update, "to enhance the experience.."
humpf :)
Glad there's a way to un-enhance it!
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Re: Gmail tips, tricks and questions
« Reply #1086 on: June 10, 2024, 04:20:54 PM »
how do i see all attachments from a long thread of emails?

Offline HudZ

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Re: Gmail tips, tricks and questions
« Reply #1087 on: June 10, 2024, 04:27:22 PM »
how do i see all attachments from a long thread of emails?
What is your question?
If you can see what is attached to the emails, before going into them?
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Offline Definitions2

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Re: Gmail tips, tricks and questions
« Reply #1088 on: June 11, 2024, 12:57:41 AM »
how do i see all attachments from a long thread of emails?
If on Gmail on desktop and not in the super compact mode (I forgot the exact name) you can click on the preview of an attachment and use the arrows to go to the next/previous attachment

Offline HudZ

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Re: Gmail tips, tricks and questions
« Reply #1089 on: June 11, 2024, 06:10:04 PM »
how do i see all attachments from a long thread of emails?
If on Gmail on desktop and not in the super compact mode (I forgot the exact name) you can click on the preview of an attachment and use the arrows to go to the next/previous attachment

If this is what you meant, you go to settings, and you use the default option, which will show you a preview if and what type of attachment is in the email.



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Offline LNS

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Re: Gmail tips, tricks and questions
« Reply #1090 on: June 11, 2024, 07:33:13 PM »
ty you both