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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 122835 times)

Offline Entrepreneur

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Re: Gmail tips, tricks and questions
« Reply #120 on: October 29, 2013, 11:35:10 AM »
check out boomerang
Perfect!  Thanks

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #121 on: November 02, 2013, 11:52:24 PM »
Anyone know how to have only specific email forwarded? I would like only my contacts emails forwarded? I know that you can apply a filter. Is there any way to filter for all my contacts, without entering each contact separately?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline smurf

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Re: Gmail tips, tricks and questions
« Reply #122 on: November 03, 2013, 01:27:47 AM »
Anyone know how to have only specific email forwarded? I would like only my contacts emails forwarded? I know that you can apply a filter. Is there any way to filter for all my contacts, without entering each contact separately?
your should be able to use as group for that, you should have a group called all contacts

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #123 on: November 03, 2013, 04:55:55 AM »
How do you filter by group?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #124 on: November 03, 2013, 07:49:59 AM »
What does it mean when I "add an account" in gmail: does it mean that the primary is now accessing the secondary, so if primary is work they can also access the secondary personal account?

Offline notanonymous

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Re: Gmail tips, tricks and questions
« Reply #125 on: November 04, 2013, 01:10:36 AM »
What does it mean when I "add an account" in gmail: does it mean that the primary is now accessing the secondary, so if primary is work they can also access the secondary personal account?
Do you mean under the "Accounts tab"?  If so, there are a few "add accounts" there.  Which one are you referring to, as they each do separate things.

Offline Centro

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Re: Gmail tips, tricks and questions
« Reply #126 on: November 04, 2013, 01:26:36 PM »
What can one do if he totally forgot his password to his Gmail account and he only has access to his account on his iPhone's email app?

Offline AnonymousUser

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Re: Gmail tips, tricks and questions
« Reply #127 on: November 04, 2013, 02:33:12 PM »
What can one do if he totally forgot his password to his Gmail account and he only has access to his account on his iPhone's email app?
Check the settings on the phone, and see if you can show the password.

Offline Moishel

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Re: Gmail tips, tricks and questions
« Reply #128 on: November 04, 2013, 02:55:26 PM »
How do you filter by group?
Create a group with all the contacts your want forwarded in it, then go to settings, filters, create new filter, in the 'from' field put in your custom group name (the built in group "My Contacts" doesn't work for some reason) select that name and it will populate the field with a list of all members of that group, then just continue to create the filter just as you would for a single contact.

Offline Moishel

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Re: Gmail tips, tricks and questions
« Reply #129 on: November 04, 2013, 02:59:37 PM »
Check the settings on the phone, and see if you can show the password.
If that doesn't work, on the sign in page click on "Need help?" or "Can't sign in", that should send you a recovery email to either that same account, or to the recovery email address.

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #130 on: November 04, 2013, 05:06:08 PM »
@Moishel Thanks! I'll try that.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline notanonymous

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Re: Gmail tips, tricks and questions
« Reply #131 on: November 04, 2013, 06:44:35 PM »
If that doesn't work, on the sign in page click on "Need help?" or "Can't sign in", that should send you a recovery email to either that same account, or to the recovery email address.
The only thing to consider is that by doing this, what MIGHT happen is that gogle will reset the pw to a temporary one, thereby causing the app to fail a login attempt.  I don't know, just keep this in mind.

Another option (if the ipad app has full gmail functionality) would be to go to the gmail settings on the iphone app, and add another email address that gmail could use for a forgotten pw request.

Offline Centro

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Re: Gmail tips, tricks and questions
« Reply #132 on: November 04, 2013, 07:48:20 PM »
Check the settings on the phone, and see if you can show the password.


If that doesn't work, on the sign in page click on "Need help?" or "Can't sign in", that should send you a recovery email to either that same account, or to the recovery email address.


The only thing to consider is that by doing this, what MIGHT happen is that gogle will reset the pw to a temporary one, thereby causing the app to fail a login attempt.  I don't know, just keep this in mind.

Another option (if the ipad app has full gmail functionality) would be to go to the gmail settings on the iphone app, and add another email address that gmail could use for a forgotten pw request.
Thanks thanks and thanks,
It's not for me, it's for a friend of mine so I can't try now.

Checking the setting if I can select to show the password might be an option,

I think he has no recovery email address for this one,

Google giving a temp password was something I was concerned about, though didn't try yet to see what the options are.

Offline churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #133 on: November 08, 2013, 02:03:16 PM »
Sent an email to a wrong address a week ago, It bounced back a few times. since then my imap in outlook not working properly. I removed the account from outlook and added again but still it loads all emails up to the bad one and crashes!
I tried deleting the sent bad message, still broken. Help!

Offline @Yehuda

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Re: Gmail tips, tricks and questions
« Reply #134 on: November 09, 2013, 10:54:12 PM »
Anyone have experience with Multiple Inboxes? Looking for a way to remove emails from the 2nd inbox other than deleting them.

Offline elikay

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Re: Gmail tips, tricks and questions
« Reply #135 on: November 09, 2013, 11:21:14 PM »
Anyone have experience with Multiple Inboxes? Looking for a way to remove emails from the 2nd inbox other than deleting them.
archive?

Offline @Yehuda

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Re: Gmail tips, tricks and questions
« Reply #136 on: November 09, 2013, 11:55:08 PM »
archive?

Archive doesn't work b/c the emails are already technically archived as I have them skipping my main inbox when they arrive in the first place. But I just figured it out! I had the MI set up to find any incoming emails from my other email address. Instead, I first set up a filter to take all incoming emails from that address and give them a specific label. Then, I set up the MI to search for anything with that label INSTEAD of just searching for all emails from that address. This way, I can just remove the label from a specific email and it will stop appearing in my MI but it will still be archived in my main gmail.

That was probably confusing, but if anyone ever needs help with that, just let me know. I tried working on this a few years ago and gave up and now I've been trying again for a few days, so I have a little bit of an idea of how it works.

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Re: Gmail tips, tricks and questions
« Reply #137 on: November 25, 2013, 10:23:25 PM »
Have a family Verizon account and the account manager somehow set up that I should get daily emails with many different alerts. I tried removing myself from the Verizon end using many tactics and nothing worked. The account manager didn't do much to help. I was wondering from a Gmail perspective what is the best way to block out these emails?

Offline elikay

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Re: Gmail tips, tricks and questions
« Reply #138 on: November 25, 2013, 10:55:31 PM »
Have a family Verizon account and the account manager somehow set up that I should get daily emails with many different alerts. I tried removing myself from the Verizon end using many tactics and nothing worked. The account manager didn't do much to help. I was wondering from a Gmail perspective what is the best way to block out these emails?
Report as spam or create a filter.

Offline churnbabychurn

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Re: Gmail tips, tricks and questions
« Reply #139 on: November 25, 2013, 11:21:28 PM »
If you have conversation view on but want to forward only one email that has an attachment, how do you do this without sending the whole conversation?