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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236155 times)

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #360 on: December 09, 2015, 05:58:14 PM »
Please explain. "Tech" isn't part of my name. ;)
:)

I'll start from the beginning.

First, turn off the email forwarding. (We don't want all mail to forward, so we will have gmail forward just the ones we want.)

Now type the following into the gmail search box:
Code: [Select]
-from:dan@dansdeals.com
But instead of Dan's email address, put the address of the sender who's mail you DON'T want to forward. (Note the minus sign before the word 'from'.)

Press Enter

Click the tiny gray down-arrow at the right edge of the search box

A search window will pop up. At the bottom right of it, click "Create filter with this search"

Check off "Forward it To", and choose the address to forward to in the box

Then click Create Filter

Bingo!

PS: as with anything 'tech'y, don't forget to test it!
Workflowy. You won't know what you're missing until you try it.

Offline Iz

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Re: Gmail tips, tricks and questions
« Reply #361 on: December 09, 2015, 07:36:48 PM »
Thanks etech0. That was really nice of you to do all that for me. I followed your instructions, so I hope it worked. Just to clarify: Even though I disabled mail forwarding at the beginning, I don't need to enable it afterwards, because that was done when I made the filter, correct?

Offline Iz

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Re: Gmail tips, tricks and questions
« Reply #362 on: December 09, 2015, 07:37:52 PM »
I don't understand what you're saying, but no need to explain, as I did what etech0 recommended. Thanks for replying.

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #363 on: December 09, 2015, 08:09:34 PM »
Thanks etech0. That was really nice of you to do all that for me. I followed your instructions, so I hope it worked. Just to clarify: Even though I disabled mail forwarding at the beginning, I don't need to enable it afterwards, because that was done when I made the filter, correct?
my pleasure!

yes. basically there are 2 types of forwarding. 1 way forwards everything (that's what you just turned off), and one way forwards based on a filter (which you just set up).

Keep an eye on it to make sure that 1) an email that should get forwarded does, and 2) an email that shouldn't get forwarded doesn't.

Once you've confirmed that, you're good to go!
Workflowy. You won't know what you're missing until you try it.

Offline Iz

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Re: Gmail tips, tricks and questions
« Reply #364 on: December 09, 2015, 08:11:23 PM »
my pleasure!

yes. basically there are 2 types of forwarding. 1 way forwards everything (that's what you just turned off), and one way forwards based on a filter (which you just set up).

Keep an eye on it to make sure that 1) an email that should get forwarded does, and 2) an email that shouldn't get forwarded doesn't.

Once you've confirmed that, you're good to go!
Got it. Thanks!

Offline yek18

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Re: Gmail tips, tricks and questions
« Reply #365 on: January 10, 2016, 04:14:28 PM »
some emails (even that i saved them to my address book) go into my promotion folder, how can i make those go to my regular PRIMARY INBOX and not promotion, also how do i move the ones that are there to primary ? TIA

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #366 on: January 10, 2016, 04:19:47 PM »
some emails (even that i saved them to my address book) go into my promotion folder, how can i make those go to my regular PRIMARY INBOX and not promotion, also how do i move the ones that are there to primary ? TIA
When looking at the Promotions tab, drag that email onto the Primary tab. There should me a message that the email was marked as primary, and it will ask you if you want to do this from now on.
Workflowy. You won't know what you're missing until you try it.

Offline akivak

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Re: Gmail tips, tricks and questions
« Reply #367 on: January 10, 2016, 04:37:35 PM »
How can I transfer data from my google drive account to a different drive account to clear up more room,
Is there a way to do it without download and then reuploading it?

Offline yek18

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Re: Gmail tips, tricks and questions
« Reply #368 on: January 10, 2016, 04:40:53 PM »
When looking at the Promotions tab, drag that email onto the Primary tab. There should me a message that the email was marked as primary, and it will ask you if you want to do this from now on.

WOWWWW !!!! great !! thanks a lot

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #369 on: January 10, 2016, 05:46:28 PM »
WOWWWW !!!! great !! thanks a lot
no prob :)
Workflowy. You won't know what you're missing until you try it.

Offline good sam

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Re: Gmail tips, tricks and questions
« Reply #370 on: January 10, 2016, 08:29:54 PM »
One of my gmail accounts stopped push notifications. I now get all my emails at the end of the day. Sync settings seem to be correct.

Anyone?
If you don't care why would you comment?
HT: DMYD

Offline good sam

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Re: Gmail tips, tricks and questions
« Reply #371 on: January 10, 2016, 08:32:02 PM »
One more: is there anyway to sort by unread? One of my accounts always shows one new message and for the life of me I can't find it.
If you don't care why would you comment?
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #372 on: January 10, 2016, 08:37:49 PM »
One more: is there anyway to sort by unread? One of my accounts always shows one new message and for the life of me I can't find it.
can't sort by unread, but you can filter.
type "is:unread" (without the quotes) in the search box, and press enter.
If you only want to search inbox, type "in:inbox is:unread". If you only want to see emails in the Primary section, type "in:inbox is:unread category:primary"
Workflowy. You won't know what you're missing until you try it.

Offline good sam

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Re: Gmail tips, tricks and questions
« Reply #373 on: January 10, 2016, 08:45:09 PM »
Thx
If you don't care why would you comment?
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Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #374 on: January 16, 2016, 11:49:06 PM »
How can I make 20 seperate gmail accounts...I already maxxed out all my 3 phone numbers...whats the trick?

Offline Der Deutsche Jude

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Re: Gmail tips, tricks and questions
« Reply #375 on: January 16, 2016, 11:57:53 PM »
How can I make 20 seperate gmail accounts...I already maxxed out all my 3 phone numbers...whats the trick?
For what purpose? To sign up multiple times to something?

Offline yhaller14

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Re: Gmail tips, tricks and questions
« Reply #376 on: January 17, 2016, 12:04:01 AM »
For what purpose? To sign up multiple times to something?
Obviously
"In the end we only regret the chances we didn't take"

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Re: Gmail tips, tricks and questions
« Reply #377 on: January 17, 2016, 12:06:20 AM »
Obviously
yea  anyone have any extra junky ones?

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Re: Gmail tips, tricks and questions
« Reply #378 on: January 17, 2016, 12:08:09 AM »
Obviously
You can use the same gmail account multiple times by adding a "+" + anything at the end or by adding in a "." in between any characters of you email address.  for example:  If your address is example@gmail.com, you can enroll again using exa.mpl+1@gmail.com, and it will end up in your same inbox.

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #379 on: January 17, 2016, 12:10:16 AM »
You can't use one phone number for more than one email address? Or just leave out the phone number where they ask?
Workflowy. You won't know what you're missing until you try it.