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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236730 times)

Offline Der Deutsche Jude

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Re: Gmail tips, tricks and questions
« Reply #380 on: January 17, 2016, 12:13:36 AM »
How can I make 20 seperate gmail accounts...I already maxxed out all my 3 phone numbers...whats the trick?
You can't use one phone number for more than one email address? Or just leave out the phone number where they ask?
You are never required to register a phone number

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #381 on: January 17, 2016, 12:49:32 AM »
I know but they always wanna verify with sending code to phone....And they say this # used too many times

Offline Der Deutsche Jude

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Re: Gmail tips, tricks and questions
« Reply #382 on: January 17, 2016, 12:53:31 AM »
I know but they always wanna verify with sending code to phone....And they say this # used too many times
I just made a new gmail account just to see, and no verification was needed whatsoever.  Anyways, just use the +1 trick.

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Re: Gmail tips, tricks and questions
« Reply #383 on: January 17, 2016, 01:35:35 AM »
Do you mean a Google voice forwarding number?
Feelings don't care about your facts

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #384 on: January 17, 2016, 02:24:22 AM »
I had it once opened many accounts from 1 IP and also had to verify by text

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #385 on: January 17, 2016, 03:52:10 PM »
I had it once opened many accounts from 1 IP and also had to verify by text
Should I just use multiple ip? Howdo you change ip?

Offline Work-for-ur-muny

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Re: Gmail tips, tricks and questions
« Reply #386 on: January 17, 2016, 03:54:16 PM »

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #387 on: January 21, 2016, 03:51:56 PM »
What do you use to access gmail on IOS? Native app is lacks functionality, and Gmail app is slow and has update emails till I open app. Friend recommended using Outlook app. I feel a bit uncomfortable about giving my gmail info to a 3rd party. Am I paranoid?
« Last Edit: January 21, 2016, 04:12:29 PM by Thingywingy »
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Work-for-ur-muny

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Re: Gmail tips, tricks and questions
« Reply #388 on: January 21, 2016, 06:18:16 PM »
What do you use to access gmail on IOS? Native app is lacks functionality, and Gmail app is slow and has update emails till I open app. Friend recommended using Outlook app. I feel a bit uncomfortable about giving my gmail info to a 3rd party. Am I paranoid?
No worries. Microsoft already know everything about you anyway... At this point nothing to lose. :(
http://forums.dansdeals.com/index.php?topic=56859.0

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #389 on: January 21, 2016, 06:49:05 PM »
I'm more concerned of the the added layer making it easier to hackers than Microsoft. Perhaps I totally don't understand how the technology works.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline yitzf

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Re: Gmail tips, tricks and questions
« Reply #390 on: January 22, 2016, 02:18:34 PM »
I'm more concerned of the the added layer making it easier to hackers than Microsoft. Perhaps I totally don't understand how the technology works.
Use 2 factor authentication on your gmail account.

Offline Zalc

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Re: Gmail tips, tricks and questions
« Reply #391 on: January 26, 2016, 03:04:23 PM »
How can I transfer data from my google drive account to a different drive account to clear up more room,
Is there a way to do it without download and then reuploading it?
If you didn't figure it out yet:

Yes!
Share it from your 1st account(the full one) to your 2nd account (the more empty one), giving it edit permissions (just in case).

Now in your 2nd account, go to the "shared with me" tab, find the file/folder, and right click it. There should be an option to "make a copy", this will create a copy of these files in " my drive " in the 2nd account, without needing to upload again.
After you confirm that the new files were created in your 2nd account, and that they are "owned" by the 2nd account, you should be able to delete them from the 1st account.

Offline Work-for-ur-muny

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Re: Gmail tips, tricks and questions
« Reply #392 on: January 26, 2016, 04:30:02 PM »
If you didn't figure it out yet:

Yes!
Share it from your 1st account(the full one) to your 2nd account (the more empty one), giving it edit permissions (just in case).

Now in your 2nd account, go to the "shared with me" tab, find the file/folder, and right click it. There should be an option to "make a copy", this will create a copy of these files in " my drive " in the 2nd account, without needing to upload again.
After you confirm that the new files were created in your 2nd account, and that they are "owned" by the 2nd account, you should be able to delete them from the 1st account.
Take caution to make sure they are actually there and you're not viewing them in the first account. You don't want to lose them.

Offline Zalc

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Re: Gmail tips, tricks and questions
« Reply #393 on: January 26, 2016, 05:35:03 PM »
Take caution to make sure they are actually there and you're not viewing them in the first account. You don't want to lose them.
To do that, you make sure that the files you are viewing in the 2nd account are "owned" by that account. Look in the "details" tab to confirm.
Still, I take no liability if you mess up....

Offline WAM

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Re: Gmail tips, tricks and questions
« Reply #394 on: February 11, 2016, 07:25:30 PM »
A while back, I added somebody as a delegated user & it's possible that I signed into my Gmail on his phone. I forgot to remove him. I think he may have been snooping through my email, because on the [url-https://security.google.com/settings/security/activity]Recently used devices[/url] page, I see that an iPhone was synced a little over a week ago. He has an iPhone, I don't.

 Is there any way to see what he went through on my email account?

Offline Work-for-ur-muny

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Re: Gmail tips, tricks and questions
« Reply #395 on: February 11, 2016, 07:37:47 PM »
A while back, I added somebody as a delegated user & it's possible that I signed into my Gmail on his phone. I forgot to remove him. I think he may have been snooping through my email, because on the [url-https://security.google.com/settings/security/activity]Recently used devices[/url] page, I see that an iPhone was synced a little over a week ago. He has an iPhone, I don't.

 Is there any way to see what he went through on my email account?
First log out all other sessions. Next change your password. Then worry about whether he snooped or not.

Offline WAM

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Re: Gmail tips, tricks and questions
« Reply #396 on: February 12, 2016, 08:04:03 AM »
First log out all other sessions. Next change your password. Then worry about whether he snooped or not.
Thanks! What I was asking was:
Is there any way to see what he went through on my email account?

ETA: FYI, when I log out of all other sessions on my computer, I remain logged in on my phone. Not sure what that log out option is for.

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #397 on: February 12, 2016, 11:28:39 AM »
Thanks! What I was asking was:
ETA: FYI, when I log out of all other sessions on my computer, I remain logged in on my phone. Not sure what that log out option is for.
If you do the Security check it'll tell you which devices are linked, and I think it lets you log them out too.
http://forums.dansdeals.com/index.php?topic=49669.msg1407366;topicseen#new
Workflowy. You won't know what you're missing until you try it.

Offline cozmohoot

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Re: Gmail tips, tricks and questions
« Reply #398 on: February 12, 2016, 12:38:55 PM »
Can conversation view be taken off on the android app?

Offline DanH

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Re: Gmail tips, tricks and questions
« Reply #399 on: February 13, 2016, 01:52:44 PM »
Thanks! What I was asking was:
ETA: FYI, when I log out of all other sessions on my computer, I remain logged in on my phone. Not sure what that log out option is for.
Add 2-factor authorization.  IIRC changing the pass doesn't change OAuth key, which iirc means he can log in even without the password.
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