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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236686 times)

Offline WAM

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Re: Gmail tips, tricks and questions
« Reply #400 on: February 14, 2016, 01:00:32 AM »
Add 2-factor authorization.  IIRC changing the pass doesn't change OAuth key, which iirc means he can log in even without the password.
If you do the Security check it'll tell you which devices are linked, and I think it lets you log them out too.
http://forums.dansdeals.com/index.php?topic=49669.msg1407366;topicseen#new

Thanks everybody for trying to help. It's good info to know if one didn't already know it. If anybody knows the answer to the following question, I'd be interested in hearing about it.

Is there any way to see what he went through on my email account?
I will assume that nobody here does, but I'll glad to be wrong. If you KNOW that the answer is no, that's also an answer :)

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #401 on: February 14, 2016, 11:05:30 AM »
I will assume that nobody here does, but I'll glad to be wrong. If you KNOW that the answer is no, that's also an answer :)
I don't know
Workflowy. You won't know what you're missing until you try it.

Offline WAM

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Re: Gmail tips, tricks and questions
« Reply #402 on: February 14, 2016, 08:19:46 PM »
I don't know
Thank you!

ETA: I'm serious, no sarcasm involved whatsoever.

Offline cozmohoot

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Re: Gmail tips, tricks and questions
« Reply #403 on: February 15, 2016, 12:43:45 PM »
Can conversation view be taken off on the android app?
Bump

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #404 on: March 19, 2016, 11:37:37 PM »
Need 12 email addresses asap...gmail giving me aprob with verfication cuz needs phone # and my number was used too many times...who else should I use besides gmail or any tips on how to get alot of gmails fast?

Offline Centro

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Re: Gmail tips, tricks and questions
« Reply #405 on: March 19, 2016, 11:43:37 PM »
Need 12 email addresses asap...gmail giving me aprob with verfication cuz needs phone # and my number was used too many times...who else should I use besides gmail or any tips on how to get alot of gmails fast?
Use Google voice number.

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #406 on: March 19, 2016, 11:45:37 PM »
Tx! But that only helped for 1 verfication..Dont have patience to make 11 numbers...

Offline David Smith

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Re: Gmail tips, tricks and questions
« Reply #407 on: March 19, 2016, 11:47:20 PM »


Need 12 email addresses asap...gmail giving me aprob with verfication cuz needs phone # and my number was used too many times...who else should I use besides gmail or any tips on how to get alot of gmails fast?
Use a different phone/computer that you haven't made a dozen emails on. Make through the GVoice app or G+ app instead of Gmail app. Make in incognito browser (often useless).
Who do you think you are fooling? You think you are going to pull a quick one on your Creator? Good luck with that.
JTZ

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #408 on: March 19, 2016, 11:50:13 PM »
Use a different phone/computer that you haven't made a dozen emails on. Make through the GVoice app or G+ app instead of Gmail app. Make in incognito browser (often useless).
Think a different computer would help that a new gv can be used to verify a few times?

Offline David Smith

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Re: Gmail tips, tricks and questions
« Reply #409 on: March 19, 2016, 11:52:49 PM »
Think a different computer would help that a new gv can be used to verify a few times?
You shouldn't be asked for verification until you've made a few and they start getting suspicious.
Who do you think you are fooling? You think you are going to pull a quick one on your Creator? Good luck with that.
JTZ

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #410 on: March 19, 2016, 11:55:57 PM »
K tx ....If anyone has an email they dont mind getting an email about a rebate to you can pm me address! looking for 12! tx!

Offline David Smith

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Re: Gmail tips, tricks and questions
« Reply #411 on: March 19, 2016, 11:58:49 PM »
K tx ....If anyone has an email they dont mind getting an email about a rebate to you can pm me address! looking for 12! tx!
+1, +2, ect isn't working?
Who do you think you are fooling? You think you are going to pull a quick one on your Creator? Good luck with that.
JTZ

Offline Hamavin

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Re: Gmail tips, tricks and questions
« Reply #412 on: March 20, 2016, 09:01:08 AM »

Offline Zalc

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Re: Gmail tips, tricks and questions
« Reply #413 on: March 21, 2016, 11:49:36 PM »
correct
Adding a "." is not working either?
Dansdeals@gmail, D.ansdeals@gmail, Da.nsdeals@gmail etc. etc. etc.

Offline incendia

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Re: Gmail tips, tricks and questions
« Reply #414 on: May 26, 2016, 12:34:17 PM »
I use Google Apps for work, so my work email is basically gmail with a different domain.

I want to be able to write emails with canned responses and attach files to those emails when In not connected to the web. When I do connect to the Web is should be saved as a Draft.

I cant seem to attach the file when Im offline. I think I can use canned responses when om offline but worst case I just copy and paste.

I think I can attach files to an email on my phone app when I dont have data, but I can't get it to work on windows.

Any suggestions?

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #415 on: May 26, 2016, 12:40:15 PM »
I use Google Apps for work, so my work email is basically gmail with a different domain.

I want to be able to write emails with canned responses and attach files to those emails when In not connected to the web. When I do connect to the Web is should be saved as a Draft.

I cant seem to attach the file when Im offline. I think I can use canned responses when om offline but worst case I just copy and paste.

I think I can attach files to an email on my phone app when I dont have data, but I can't get it to work on windows.

Any suggestions?
Probably not what you're looking for, but if you have Microsoft Outlook, you can use Google Apps Sync to sync it with your gmail account. Then you can work in outlook when you're not online.
Workflowy. You won't know what you're missing until you try it.

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #416 on: August 15, 2016, 01:12:27 AM »
I have multiple gmail account connected to my primary account, allowing me to open other accounts once I an logged in to primary. When I send an email from secondary account, the recipient sees (sent by myprimaryaccount@gmail.com). Anyway to change this?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline theblakdavid

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Re: Gmail tips, tricks and questions
« Reply #417 on: August 15, 2016, 01:34:13 AM »
I have multiple gmail account connected to my primary account, allowing me to open other accounts once I an logged in to primary. When I send an email from secondary account, the recipient sees (sent by myprimaryaccount@gmail.com). Anyway to change this?
Connected, or login info on autofill?

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #418 on: August 15, 2016, 09:42:33 AM »
I have multiple gmail account connected to my primary account, allowing me to open other accounts once I an logged in to primary. When I send an email from secondary account, the recipient sees (sent by myprimaryaccount@gmail.com). Anyway to change this?
I for this sign in directly to secondary to send (i only use secondary for receiving)

Offline lubaby

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Re: Gmail tips, tricks and questions
« Reply #419 on: August 15, 2016, 09:51:22 AM »
I have multiple gmail account connected to my primary account, allowing me to open other accounts once I an logged in to primary. When I send an email from secondary account, the recipient sees (sent by myprimaryaccount@gmail.com). Anyway to change this?
I for this sign in directly to secondary to send (i only use secondary for receiving)
Do you have the settings configured properly in your primary account?



Or are you talking about physically signing / switching into alternate accounts from the top right corner?