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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236687 times)

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #420 on: August 16, 2016, 02:12:31 AM »
Do you have the settings configured properly in your primary account?



Or are you talking about physically signing / switching into alternate accounts from the top right corner?
I'm unsure what your first option is, but I am signing in to a number of attached accounts by selecting from a drop down when I click on initial in top right corner. 
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #421 on: September 12, 2016, 06:25:57 PM »

Has anyone actually been prevented from sending/receiving emails due to lack of space?
Workflowy. You won't know what you're missing until you try it.

Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #422 on: September 12, 2016, 06:42:51 PM »

Has anyone actually been prevented from sending/receiving emails due to lack of space?
Yes.

Offline aygart

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Re: Gmail tips, tricks and questions
« Reply #423 on: September 12, 2016, 07:42:46 PM »

Has anyone actually been prevented from sending/receiving emails due to lack of space?
When I got that once I deleted almost 9gb of old emails with attachments. I get about 10mb of xlsx attachments automatically each business day besides any other emails over the day.
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #424 on: September 12, 2016, 08:24:16 PM »
Yes.
Ok good to know
When I got that once I deleted almost 9gb of old emails with attachments. I get about 10mb of xlsx attachments automatically each business day besides any other emails over the day.
Yeah but it's a process... And then I have to do it again every few months.
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Offline Live N Learn

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Re: Gmail tips, tricks and questions
« Reply #425 on: September 12, 2016, 08:34:28 PM »
Ok good to knowYeah but it's a process... And then I have to do it again every few months.

It might be worth to pay $2 a month for 100GB.
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #426 on: September 12, 2016, 08:37:43 PM »
It might be worth to pay $2 a month for 100GB.
Seriously considering it
Workflowy. You won't know what you're missing until you try it.

Offline Live N Learn

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Re: Gmail tips, tricks and questions
« Reply #427 on: September 12, 2016, 09:01:12 PM »
Seriously considering it

IMO it's worth it.
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Offline Work-for-ur-muny

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Re: Gmail tips, tricks and questions
« Reply #428 on: September 12, 2016, 09:04:42 PM »
It might be worth to pay $2 a month for 100GB.
Is that 100 above all those gygs that you already have free, or 100 in total?

Offline Live N Learn

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Re: Gmail tips, tricks and questions
« Reply #429 on: September 12, 2016, 09:12:41 PM »
Is that 100 above all those gygs that you already have free, or 100 in total?

Total.
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Re: Gmail tips, tricks and questions
« Reply #430 on: September 12, 2016, 09:25:07 PM »
You might also look into the option of auto delete http://www.labnol.org/internet/gmail-auto-purge/27605/
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Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #431 on: September 12, 2016, 09:28:05 PM »
Is that 100 above all those gygs that you already have free, or 100 in total?

Total.
Plus any gb earned through security updates (I have 104 now)

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #432 on: September 12, 2016, 09:35:29 PM »
You might also look into the option of auto delete http://www.labnol.org/internet/gmail-auto-purge/27605/
That's scary! I only want it to delete the things I don't need :)
Workflowy. You won't know what you're missing until you try it.

Offline JoeyShmoe

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Re: Gmail tips, tricks and questions
« Reply #433 on: September 13, 2016, 10:31:10 AM »
That's scary! I only want it to delete the things I don't need :)
It looks like you can specify which label it should auto purge, you can have a filter to automatically add that label to stuff that you don't mind to delete after 30 days
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Offline DanH

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Re: Gmail tips, tricks and questions
« Reply #434 on: September 13, 2016, 10:35:41 AM »
Create a new gmail account.  Backup all emails to it via http://gmvault.org/ .  Delete from primary account.  Done. :)
For tech help feel free to Telegram me @DanTechSupp

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #435 on: September 13, 2016, 10:53:48 AM »
It looks like you can specify which label it should auto purge, you can have a filter to automatically add that label to stuff that you don't mind to delete after 30 days
The problem is figuring out what I need and don't need. There isn't really a method to it.
Create a new gmail account.  Backup all emails to it via http://gmvault.org/ .  Delete from primary account.  Done. :)
Good idea, thanks!
Workflowy. You won't know what you're missing until you try it.

Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #436 on: September 13, 2016, 01:52:20 PM »
Create a new gmail account.  Backup all emails to it via http://gmvault.org/ .  Delete from primary account.  Done. :)
Most of my memory is being used by my Google drive. Do you know of anything similar to this that I could use to transfer files to another account's drive?

Offline DanH

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Re: Gmail tips, tricks and questions
« Reply #437 on: September 13, 2016, 02:09:06 PM »
Most of my memory is being used by my Google drive. Do you know of anything similar to this that I could use to transfer files to another account's drive?
Can't you do that natively?  Share files via Drive, then press "copy to my drive", or something like that.
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Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #438 on: September 13, 2016, 02:17:07 PM »
Can't you do that natively?  Share files via Drive, then press "copy to my drive", or something like that.
Thanks, never realized that

Offline eli1571

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Re: Gmail tips, tricks and questions
« Reply #439 on: September 13, 2016, 02:26:06 PM »
Create a new gmail account.  Backup all emails to it via http://gmvault.org/ .  Delete from primary account.  Done. :)
How long does it take for a full inbox (15 GB) to transfer /