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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236688 times)

Offline eli1571

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Re: Gmail tips, tricks and questions
« Reply #440 on: September 13, 2016, 02:27:52 PM »
I have auto backup to a yahoo email address which gives 1 tb, so can always delete big files knowing it's backed up

Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #441 on: September 13, 2016, 06:18:34 PM »
Can't you do that natively?  Share files via Drive, then press "copy to my drive", or something like that.
Actually the "add to drive my drive" option from a file under shared files only adds it to your drive, but it will still be under all of the same permissions e.g. same owner, so when deleted from the original account it will get deleted.

Offline lubaby

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Re: Gmail tips, tricks and questions
« Reply #442 on: September 13, 2016, 06:21:08 PM »
Actually the "add to drive my drive" option from a file under shared files only adds it to your drive, but it will still be under all of the same permissions e.g. same owner, so when deleted from the original account it will get deleted.
Share it, then from the new account press "Duplicate". Or change the "Owner" to the new account.

Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #443 on: September 13, 2016, 06:24:21 PM »
Share it, then from the new account press "Duplicate". Or change the "Owner" to the new account.
I'm not seeing a "duplicate"  option. How do I change the owner?

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #444 on: September 13, 2016, 06:30:31 PM »
You could also set up Drive to sync to your computer, when it's all done syncing disconnect it and connect a different account.
Workflowy. You won't know what you're missing until you try it.

Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #445 on: September 13, 2016, 07:56:10 PM »

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #446 on: September 14, 2016, 03:13:24 AM »
You can search gmail for emails with large attachments by typing "size:10MB" or whatever size you like. 
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline DanH

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Re: Gmail tips, tricks and questions
« Reply #447 on: September 14, 2016, 05:12:23 AM »
How long does it take for a full inbox (15 GB) to transfer /
Depends on dl/ul speed.
For tech help feel free to Telegram me @DanTechSupp

Offline eli1571

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Re: Gmail tips, tricks and questions
« Reply #448 on: September 14, 2016, 09:24:45 AM »
Depends on dl/ul speed.
Does it download it all to the computer first and then upload it or its all done in cloud ?

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #449 on: September 14, 2016, 09:29:02 AM »
A while back i downloaded from Google Takeout my mailbox, somehow converted into a Thunderbird file, but i lost the folders/labels. Other option is to do a pop file in outlook

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Re: Gmail tips, tricks and questions
« Reply #450 on: September 14, 2016, 09:34:14 AM »
A while back i downloaded from Google Takeout my mailbox, somehow converted into a Thunderbird file, but i lost the folders/labels. Other option is to do a PST file in outlook
FTFY
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Offline DanH

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Re: Gmail tips, tricks and questions
« Reply #451 on: September 14, 2016, 01:51:08 PM »
Does it download it all to the computer first and then upload it or its all done in cloud ?
This.


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Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #452 on: October 01, 2016, 10:02:41 PM »
I have a number of gmail account accounts attached to what I consider my primary gmail account. By right clicking on the circle in the top-right corner, a list of my secondary accounts opens. A few months ago, I started getting occasional "pop-ups" in the secondary accounts with a list of my accounts, implicitly asking me to select one. Anyone know what effect this is having?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline MeirS

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Re: Gmail tips, tricks and questions
« Reply #453 on: November 14, 2016, 06:58:03 PM »
I haven't read this whole thread so I don't know if this has been discussed here.
When I try signing into my Gmail, I get a message that my account has been disabled. Any way to get around that?

Offline Brian93

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Re: Gmail tips, tricks and questions
« Reply #454 on: November 14, 2016, 07:27:06 PM »
I haven't read this whole thread so I don't know if this has been discussed here.
When I try signing into my Gmail, I get a message that my account has been disabled. Any way to get around that?
Anyone I spoke with who bought Google phones on their accounts are getting locked out. Their faq says to wait 24 hrs

Offline bookwrm

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Re: Gmail tips, tricks and questions
« Reply #455 on: November 14, 2016, 07:31:06 PM »
I haven't read this whole thread so I don't know if this has been discussed here.
When I try signing into my Gmail, I get a message that my account has been disabled. Any way to get around that?

i tried to e-mail them (google), was told the there was no way to reserve the suspension. my spouse e-mailed them and still no response back (we just ordered some e-gc to that e-mail so i really really really hope we get access back soon).

Offline tmendy226

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Re: Gmail tips, tricks and questions
« Reply #456 on: November 14, 2016, 07:37:27 PM »
URGENT HELP
My gmail account was just disabled out of the blue a couple hours ago. anyone has exprience with this? any way to contact Google to get them moving? I desperately need it.

Thank you very much.

Offline Work-for-ur-muny

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Re: Gmail tips, tricks and questions
« Reply #457 on: November 14, 2016, 07:52:08 PM »
You guys are really scaring me. I just checked all my gmail accounts. BH all up and working.

Is there anything you did that may have triggered this?

Offline bookwrm

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Re: Gmail tips, tricks and questions
« Reply #458 on: November 14, 2016, 07:53:43 PM »
You guys are really scaring me. I just checked all my gmail accounts. BH all up and working.

Is there anything you did that may have triggered this?

For me and my spouse, the two accounts that were hit where the mains on the google pixel phone I just bought. That's the only connection I can think of.....

Offline tmendy226

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Re: Gmail tips, tricks and questions
« Reply #459 on: November 14, 2016, 08:01:21 PM »
For me and my spouse, the two accounts that were hit where the mains on the google pixel phone I just bought. That's the only connection I can think of.....

Same