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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 50939 times)

Offline myi

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Re: Gmail tips, tricks and questions
« Reply #615 on: January 03, 2018, 10:38:48 AM »
Will try that..
 Will it pull other mail as well or specifically the archives?
Don't try to be someone else , be who you are because everyone else is taken.

Offline srap

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Re: Gmail tips, tricks and questions
« Reply #616 on: January 23, 2018, 08:27:28 PM »
How do I jump in my inbox to a particular date a few years ago?

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #617 on: January 23, 2018, 08:42:23 PM »
How do I jump in my inbox to a particular date a few years ago?
You can type this in the search box
Code: [Select]
before:2016-10-01 after:2016-09-01Modify the dates to suit your needs.

Or, you can click the tiny down arrow at the right of the search box, and in the advanced search, click where it says "within 1 day of" and a calendar will pop up where you can choose a date.

Either method may return all emails (not just in your inbox) from that date, so you can add "in:inbox" to whatever is in the search box to just search within inbox.

Additionally, if you have gmail sorted into categories (primary/promotions/updates...) you can add "category:primary" to just search the primary tab.
Workflowy. You won't know what you're missing until you try it.

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Re: Gmail tips, tricks and questions
« Reply #618 on: January 23, 2018, 08:47:50 PM »
How do I jump in my inbox to a particular date a few years ago?

Click the down arrow in the search box for search options

Offline srap

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Re: Gmail tips, tricks and questions
« Reply #619 on: January 24, 2018, 01:35:58 AM »
Thank you!!

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #620 on: February 20, 2018, 05:02:36 PM »
Doesn't exactly fit into this thread but didn't want to create a new one just for this Q.

I use outlook app to access my gmail on phone. In the past I was able to attach files from my dropbox account to email but now it is only allowing me to attach link. Any way to reverse that?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #621 on: April 13, 2018, 05:20:00 PM »
Is there a way to limit a search to more than one but not all folders?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #622 on: April 13, 2018, 06:22:58 PM »
Is there a way to limit a search to more than one but not all folders?
just add "or" https://weblogs.asp.net/craigshoemaker/search-multiple-labels-in-gmail
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Offline chff

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Re: Gmail tips, tricks and questions
« Reply #623 on: April 14, 2018, 09:13:43 PM »

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #624 on: April 15, 2018, 01:46:23 AM »
just add "or" https://weblogs.asp.net/craigshoemaker/search-multiple-labels-in-gmail
Thanks. Interestingly the "OR" has to be capitalized.
Gmail is working on a new look, there are some screenshots going around, nice to see Chabad.com in one of the emails
https://www.google.com/amp/s/techcrunch.com/2018/04/13/google-is-testing-self-destructing-emails-in-new-gmail/amp/#ampshare=https://techcrunch.com/2018/04/13/google-is-testing-self-destructing-emails-in-new-gmail/
Very perceptive of you to notice the Chabad email...:)
I'm really excited about the snoozing within gmail...
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Yammer

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Re: Gmail tips, tricks and questions
« Reply #625 on: April 15, 2018, 03:03:52 AM »
Gmail is working on a new look, there are some screenshots going around, nice to see Chabad.com in one of the emails
https://www.google.com/amp/s/techcrunch.com/2018/04/13/google-is-testing-self-destructing-emails-in-new-gmail/amp/#ampshare=https://techcrunch.com/2018/04/13/google-is-testing-self-destructing-emails-in-new-gmail/
Limiting the forwarding of emails is a nice feature as well as the Confidentiality part.

I wish they would have a option to schedule emails though..

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Re: Gmail tips, tricks and questions
« Reply #626 on: April 15, 2018, 04:18:16 AM »
Limiting the forwarding of emails is a nice feature as well as the Confidentiality part.

I wish they would have a option to schedule emails though..
https://www.boomeranggmail.com/

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Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #628 on: April 16, 2018, 05:49:44 PM »
From Wiki: Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

Is there easy way to exclude ALL labels?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #629 on: April 16, 2018, 06:44:51 PM »
From Wiki: Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

Is there easy way to exclude ALL labels?
I don't think so, but it's not so hard to do something like:
has:nouserlabels -in:inbox -in:sent -in:chats