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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 227252 times)

Offline mendyt

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Re: Gmail tips, tricks and questions
« Reply #640 on: April 25, 2018, 09:16:42 PM »
New Gmail just became available to me by clicking on the gear/cog in the upper right-hand corner (Settings). (I checked a number of times throughout the day).
G suite users have to first enable it in the admin settings

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #641 on: April 25, 2018, 09:21:31 PM »
G suite users have to first enable it in the admin settings
I have 2 Legacy accounts and don't see the option to enable Gmail EAP, hopefully I will be able soon

Offline mendyt

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Re: Gmail tips, tricks and questions
« Reply #642 on: April 25, 2018, 09:22:55 PM »
I have 2 Legacy accounts and don't see the option to enable Gmail EAP, hopefully I will be able soon
Interesting.
It took me 5 minutes to find it in settings but eventually got to it

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #643 on: April 25, 2018, 09:25:54 PM »
Interesting.
It took me 5 minutes to find it in settings but eventually got to it
You have the confidential option?

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Re: Gmail tips, tricks and questions
« Reply #644 on: April 25, 2018, 09:40:28 PM »
I don't like the wider label pane. Although you are able to collapse it by clicking the main menu icon in the top left, I would like option to make it narrower.

The "Gmail label column resizer" extension doesn't seem to work with new Gmail.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline mendyt

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Re: Gmail tips, tricks and questions
« Reply #645 on: April 26, 2018, 12:33:05 AM »
You have the confidential option?
Nops could not find it yet, Is it suppose to work yet?

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #646 on: April 26, 2018, 08:36:41 AM »
I'm afraid it's not coming to Legacy

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Offline chff

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Re: Gmail tips, tricks and questions
« Reply #648 on: May 23, 2018, 01:59:10 PM »
I now see the option in my legacy account
« Last Edit: May 23, 2018, 02:09:32 PM by chff »

Offline incendia

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Re: Gmail tips, tricks and questions
« Reply #649 on: July 01, 2018, 11:54:23 AM »
I have a Google domain and I set up one of the aliases to forward to my main gmail  account. Now I need to send an email from that account. When I go to settings and "send email as"  it asks for a password to log-in to the SMTP server.

The problem I don't have a password because its just an alias that doesn't have an actual inbox

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Re: Gmail tips, tricks and questions
« Reply #650 on: July 03, 2018, 11:28:45 PM »
I have a Google domain and I set up one of the aliases to forward to my main gmail  account. Now I need to send an email from that account. When I go to settings and "send email as"  it asks for a password to log-in to the SMTP server.

The problem I don't have a password because its just an alias that doesn't have an actual inbox

Bump

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Re: Gmail tips, tricks and questions
« Reply #651 on: July 03, 2018, 11:44:48 PM »
Bump
Is your "main gmail account" also through google apps, or is it @gmail.com?
Workflowy. You won't know what you're missing until you try it.

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Re: Gmail tips, tricks and questions
« Reply #652 on: July 04, 2018, 08:56:22 AM »
Is your "main gmail account" also through google apps, or is it @gmail.com?

Its a regular gmail

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Re: Gmail tips, tricks and questions
« Reply #653 on: July 04, 2018, 09:39:48 AM »
Its a regular gmail
I was able to set it up. When entering the "send mail as" address, put in the alias, but on the next page when it asks for username and password, use the regular google apps email address and password.

You also may need to enable "less secure apps" in your google apps account, per these instructions: https://support.google.com/accounts/answer/6010255
Workflowy. You won't know what you're missing until you try it.

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Re: Gmail tips, tricks and questions
« Reply #654 on: July 04, 2018, 10:49:39 AM »
I was able to set it up. When entering the "send mail as" address, put in the alias, but on the next page when it asks for username and password, use the regular google apps email address and password.

You also may need to enable "less secure apps" in your google apps account, per these instructions: https://support.google.com/accounts/answer/6010255

What did you put for STMP server?

I tried both gmail and for domain name

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Re: Gmail tips, tricks and questions
« Reply #655 on: July 04, 2018, 11:09:06 AM »
What did you put for STMP server?

I tried both gmail and for domain name
I left the defaults.

Mail is sent through: smtp.gmail.com
Secured connection on port 587 using TLS
Workflowy. You won't know what you're missing until you try it.

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Re: Gmail tips, tricks and questions
« Reply #656 on: July 04, 2018, 05:29:48 PM »
I left the defaults.

Mail is sent through: smtp.gmail.com
Secured connection on port 587 using TLS

Still didn't work

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Re: Gmail tips, tricks and questions
« Reply #657 on: July 04, 2018, 05:54:36 PM »
Still didn't work
it doesn't accept your login info?
Workflowy. You won't know what you're missing until you try it.

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Re: Gmail tips, tricks and questions
« Reply #658 on: July 04, 2018, 10:26:26 PM »
it doesn't accept your login info?

I get the error message

Authentication failed. Please check your username/password.

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Re: Gmail tips, tricks and questions
« Reply #659 on: July 04, 2018, 11:24:02 PM »
I get the error message

Authentication failed. Please check your username/password.
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