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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 93021 times)

Offline S209

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Re: Gmail tips, tricks and questions
« Reply #810 on: July 14, 2020, 04:14:45 PM »
This
They may call it Templates now
Any way to use this on the Gmail app?
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Offline lubaby

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Re: Gmail tips, tricks and questions
« Reply #811 on: July 14, 2020, 06:58:03 PM »
Any way to use this on the Gmail app?
Look for “text templates for email” in your App Store (or google for reviews of available options).

Your phone may be able to do “text replacement” as a default feature, but (the iPhone version at least) can only do single paragraphs, no line breaks.
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Offline yungermanchik

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Re: Gmail tips, tricks and questions
« Reply #812 on: July 22, 2020, 11:24:46 PM »
In promotions, gmail has recently been sorting the emails by putting the "important ones" on top.
Is there any way to go back to the old way of having them just in time order?
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #813 on: July 23, 2020, 08:00:52 AM »
In promotions, gmail has recently been sorting the emails by putting the "important ones" on top.
Is there any way to go back to the old way of having them just in time order?
Click the Settings button (gear icon) and make sure Inbox Type is set to Default:
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Offline yungermanchik

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Re: Gmail tips, tricks and questions
« Reply #814 on: July 23, 2020, 10:19:08 AM »
Click the Settings button (gear icon) and make sure Inbox Type is set to Default:
It is, but it's still putting a few on top in the promo tab, both in mine and my wife's accounts.
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #815 on: July 23, 2020, 10:21:13 AM »
It is, but it's still putting a few on top in the promo tab, both in mine and my wife's accounts.
Weird, I don't have that. Are you sure they are real emails and not just ads?
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Offline yungermanchik

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Re: Gmail tips, tricks and questions
« Reply #816 on: July 23, 2020, 10:31:59 AM »
Weird, I don't have that. Are you sure they are real emails and not just ads?
Yes it has the 2 ads plus 1 to 4 others:

I think the feature is called "Top picks" and there are instructions online to get rid of it from the app but not from the desktop site
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #817 on: July 23, 2020, 10:36:48 AM »
Interesting. Do you have 'Experimental Access' enabled in gmail settings?
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Offline yungermanchik

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Re: Gmail tips, tricks and questions
« Reply #818 on: July 23, 2020, 10:41:48 AM »
Interesting. Do you have 'Experimental Access' enabled in gmail settings?
no
Small people talk about other people.
Average people talk about things
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