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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 213567 times)

Offline lcm

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Re: Gmail tips, tricks and questions
« Reply #920 on: February 23, 2022, 02:04:26 AM »
Is there a way to put a logo in a signature for emails sent on an android phone?
Yes.
Giyg

Offline sguitarist18

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Re: Gmail tips, tricks and questions
« Reply #921 on: February 23, 2022, 07:29:24 AM »
Here's a strange one, user has a gmail account and an exchange account. Uses gmail for gmail and outlook for exchange. Outlook has no connection to gmail and vice versa. Two separate accounts that are supposed to reman separate.

On his Iphone he has both accounts added to the default mail app.

He noticed that some emails sent to gmail also show up in outlook. How is that possible? If the accounts were connected in some way then all emails should be showing up, and he didn't move the email over because it still shows up in gmail. It's not a forward either. The message shows sent to:user@gmail.com but it's clearly showing up in outlook which is not connected to gmail in any way.

Any ideas?

Any chance the emails are being sent to both accounts?

Online WonderingYid

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Re: Gmail tips, tricks and questions
« Reply #922 on: March 31, 2022, 10:43:53 PM »
If you have some technical know-how you can set up your email to automatically receive email notifications for specific events , like certain people tweeting and whatnot. The service is called Zapier. I use it for a few people i want to follow. Twitter doesn't always send the notifications, and I don't really use it but i still like to follow what people say. Connects to google directly. I think it works with instagram too. Good for business use as well!
Also IFTTT

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #923 on: July 06, 2022, 11:44:33 PM »
Gmail has started asking about every sender:

 "Do you want to continue receiving messages from this sender? Please give us feedback about this message. We won't ask you about this sender again, although you can always unsubscribe or mark it as spam in the future."

Any clue what may have triggered this?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #924 on: July 06, 2022, 11:50:28 PM »
Gmail has started asking about every sender:

 "Do you want to continue receiving messages from this sender? Please give us feedback about this message. We won't ask you about this sender again, although you can always unsubscribe or mark it as spam in the future."

Any clue what may have triggered this?
You're not alone... I've been getting hammered by it the last few hours. Seems like some overzealous anti-spam thing...


« Last Edit: July 07, 2022, 12:48:32 AM by Yisroel Tech »

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #925 on: July 07, 2022, 01:10:35 AM »
I see that others on twitter have been noticing this as well.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #926 on: July 08, 2022, 04:45:19 PM »
I see that others on twitter have been noticing this as well.
Gmail status about this incident https://www.google.com/appsstatus/dashboard/incidents/tSLaDvw5B6xw53ez1s1D

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Re: Gmail tips, tricks and questions
« Reply #927 on: July 11, 2022, 10:39:46 AM »
I'd like to add a warning to emails that arrive from outside the org.

Something like this:



I found this https://community.spiceworks.com/topic/2243418-setting-an-external-email-header-warning-in-gmail-gsuite which leads me to this https://support.google.com/a/answer/1346934?hl=en

But after that I'm lost  :(
If it's not free shipping it's not worth it.

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #928 on: July 11, 2022, 10:49:35 AM »
I'd like to add a warning to emails that arrive from outside the org.

Something like this:



I found this https://community.spiceworks.com/topic/2243418-setting-an-external-email-header-warning-in-gmail-gsuite which leads me to this https://support.google.com/a/answer/1346934?hl=en

But after that I'm lost  :(
The solution there is to use the Prepend custom subject (under Modify message) to add [External] to the subject line https://support.google.com/a/answer/1346934?hl=en#zippy=%2Cstep-specify-what-happens-if-expressions-match:~:text=Prepend%20custom%20subject

Which part are you lost at?

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Re: Gmail tips, tricks and questions
« Reply #929 on: July 11, 2022, 11:08:30 AM »
Thanks, I saw that but I don't want to only modify the subject, how can I have a banner in the body of the email like exchange does?
If it's not free shipping it's not worth it.

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #930 on: July 11, 2022, 11:19:29 AM »
Thanks, I saw that but I don't want to only modify the subject, how can I have a banner in the body of the email like exchange does?
I don't believe there is something like that. There's only the warning when replying https://support.google.com/a/answer/7380041



Online stooges44

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Re: Gmail tips, tricks and questions
« Reply #931 on: July 11, 2022, 11:25:35 AM »
I don't believe there is something like that. There's only the warning when replying https://support.google.com/a/answer/7380041



Right, that's what I thought. Oh well  :-\
If it's not free shipping it's not worth it.

Offline Her439

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Re: Gmail tips, tricks and questions
« Reply #932 on: September 01, 2022, 02:16:51 PM »
I'm using Chrome on Samsung Tablet, I was able to have multiple Google accents signed in, recently I got logged out from all account and I'm unable to log on with other accounts besides my primary account.

Anyone else with this issue?

Offline sguitarist18

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Re: Gmail tips, tricks and questions
« Reply #933 on: September 02, 2022, 10:44:02 AM »
I delete a bunch of emails with attachments, empty my trash...and the amount of space used goes up!?

Before deleting, space used 6.47GB

After deleting, space used: 6.53GB

Offline Moshe Green

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Re: Gmail tips, tricks and questions
« Reply #934 on: September 03, 2022, 03:24:38 PM »
I delete a bunch of emails with attachments, empty my trash...and the amount of space used goes up!?

Before deleting, space used 6.47GB

After deleting, space used: 6.53GB
could be that its saving it for a month before deleting in completely

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #935 on: September 04, 2022, 12:03:13 AM »
could be that its saving it for a month before deleting in completely
IME Google immediately updates storage available
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Offline sguitarist18

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Re: Gmail tips, tricks and questions
« Reply #936 on: September 04, 2022, 12:21:42 AM »
In the past it's been immediate - here, not only did it not go down, it went up!

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Re: Gmail tips, tricks and questions
« Reply #937 on: September 04, 2022, 12:36:06 AM »
I delete a bunch of emails with attachments, empty my trash...and the amount of space used goes up!?

Before deleting, space used 6.47GB

After deleting, space used: 6.53GB
Reload the page
Feelings don't care about your facts

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Re: Gmail tips, tricks and questions
« Reply #938 on: September 04, 2022, 12:49:32 AM »
Made Gmail account for my kid a while ago. No clue what the password is and they not letting me reset it. Any ideas how to recover?

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #939 on: September 04, 2022, 02:59:36 AM »
Made Gmail account for my kid a while ago. No clue what the password is and they not letting me reset it. Any ideas how to recover?
https://support.google.com/accounts/answer/7682439?hl=en
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