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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 236680 times)

Offline hide4

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Re: Gmail tips, tricks and questions
« Reply #500 on: June 19, 2017, 09:20:11 AM »
different . Usually off by one letter
Think about how many of your emails are being sent to the other address  ::)

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #501 on: June 19, 2017, 01:04:02 PM »
Cannot be someone made a typo?
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Offline aygart

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Re: Gmail tips, tricks and questions
« Reply #502 on: June 19, 2017, 01:05:15 PM »
Cannot be someone made a typo?
How would that get emails to a different address into his inbox?
Feelings don't care about your facts

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #503 on: June 19, 2017, 01:07:41 PM »
How would that get emails to a different address into his inbox?
Oh right....
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Offline how

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Re: Gmail tips, tricks and questions
« Reply #504 on: June 19, 2017, 01:08:05 PM »
Cannot be someone made a typo?
it shows that it was sent to someone else email address. not mine

Offline yakov116

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Re: Gmail tips, tricks and questions
« Reply #505 on: June 19, 2017, 01:28:27 PM »
it shows that it was sent to someone else email address. not mine
The reply to? or the to?

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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #506 on: June 19, 2017, 01:28:55 PM »
Maybe you were BCCed?
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Offline how

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Re: Gmail tips, tricks and questions
« Reply #507 on: June 19, 2017, 02:13:15 PM »
Maybe you were BCCed?
I thought of that. No I wasn't

Offline springles

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Re: Gmail tips, tricks and questions
« Reply #508 on: June 19, 2017, 02:35:54 PM »
I thought of that. No I wasn't
interesting, my sister has gotten a couple emails that seemed to be destined to someone with an email address with one different letter. I assumed that it was a human error by the one who sent the email but now after reading your post I am thinking maybe not

Offline JoeyShmoe

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Re: Gmail tips, tricks and questions
« Reply #509 on: June 19, 2017, 02:55:26 PM »
I thought of that. No I wasn't
How do you know? I'm pretty sure you can't see if you were BCCd on an email
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #510 on: June 19, 2017, 02:56:42 PM »
How do you know? I'm pretty sure you can't see if you were BCCd on an email
Workflowy. You won't know what you're missing until you try it.

Offline JoeyShmoe

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Re: Gmail tips, tricks and questions
« Reply #511 on: June 19, 2017, 02:57:41 PM »

I stand corrected (I couldn't test since I can't access Gmail from my computer at work)
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Offline SrulyS

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Re: Gmail tips, tricks and questions
« Reply #512 on: July 27, 2017, 10:25:23 AM »
AFAF.

I just started forwarding all my emails from my main email which is NOT a gmail account to a new gmail account. I would like to forward my old emails as well.
It seems that the emails are only stored by outlook as it is currently set up to delete emails from server after two weeks.

Is there any time effective way to transfer thousands of old emails? Maybe some sort of backup and restore that works across platforms?

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Re: Gmail tips, tricks and questions
« Reply #513 on: July 27, 2017, 10:26:30 AM »
AFAF.

I just started forwarding all my emails from my main email which is NOT a gmail account to a new gmail account. I would like to forward my old emails as well.
It seems that the emails are only stored by outlook as it is currently set up to delete emails from server after two weeks.

Is there any time effective way to transfer thousands of old emails? Maybe some sort of backup and restore that works across platforms?
Set up your gmail account to IMAP with outlook, then you can copy the emails from the non-gmail POP folders to the IMAP folders.
Workflowy. You won't know what you're missing until you try it.

Offline SrulyS

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Re: Gmail tips, tricks and questions
« Reply #514 on: July 27, 2017, 10:45:39 AM »
Set up your gmail account to IMAP with outlook, then you can copy the emails from the non-gmail POP folders to the IMAP folders.
Thank you.

Offline aygart

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Re: Gmail tips, tricks and questions
« Reply #515 on: July 27, 2017, 01:22:00 PM »
Set up your gmail account to IMAP with outlook, then you can copy the emails from the non-gmail POP folders to the IMAP folders.
+1
Feelings don't care about your facts

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #516 on: August 03, 2017, 03:19:03 PM »
After installing a new hard drive my gmail account is showing pacific time even though I'm in eastern. Google calendar and my computer shows the correct time. Any clue how to fix?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline stooges44

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Re: Gmail tips, tricks and questions
« Reply #517 on: August 03, 2017, 04:26:30 PM »
After installing a new hard drive my gmail account is showing pacific time even though I'm in eastern. Google calendar and my computer shows the correct time. Any clue how to fix?

What part of gmail is off? gmail is a part of your google account just as much as the google calendar...
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Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #518 on: August 03, 2017, 04:34:45 PM »
What part of gmail is off? gmail is a part of your google account just as much as the google calendar...
I don't understand what your asking...it is showing emails as coming in 3 hours earlier than they did.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #519 on: August 03, 2017, 04:41:05 PM »
I don't understand what your asking...it is showing emails as coming in 3 hours earlier than they did.

So every email you've received since you installed your new drive has a time stamp of 3 hours behind?
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