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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 50968 times)

Online etech0

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Re: Gmail tips, tricks and questions
« Reply #630 on: April 16, 2018, 06:53:47 PM »
I don't think so, but it's not so hard to do something like:
has:nouserlabels -in:inbox -in:sent -in:chats
+1 and you don't need to manually exclude spam and trash, they are always excluded unless you tell it to include them
Workflowy. You won't know what you're missing until you try it.

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #631 on: April 16, 2018, 07:13:48 PM »
K. Thanks.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #634 on: April 25, 2018, 04:58:21 PM »

Anyone got it on a G suite account?


"The all-new Gmail experience is available for businesses to start using today in the G Suite Early Adopter Program (EAP) and can be turned on in the Admin console. Read more detail on how to turn on the experience in this post. Heads up: you’ll start to see offline support, confidential mode (limited release), Nudging, high-priority notifications and unsubscribe suggestions appear in the coming weeks. Keep up with the latest news on these features in the G Suite Updates blog. "

https://gsuiteupdates.googleblog.com/2018/04/new-gmail-eap.html?utm_source=gsuite&utm_medium=blog&utm_campaign=new_gmail
If it's not free shipping it's not worth it.

Offline chff

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Re: Gmail tips, tricks and questions
« Reply #635 on: April 25, 2018, 05:13:40 PM »

"The all-new Gmail experience is available for businesses to start using today in the G Suite Early Adopter Program (EAP) and can be turned on in the Admin console. Read more detail on how to turn on the experience in this post. Heads up: you’ll start to see offline support, confidential mode (limited release), Nudging, high-priority notifications and unsubscribe suggestions appear in the coming weeks. Keep up with the latest news on these features in the G Suite Updates blog. "

https://gsuiteupdates.googleblog.com/2018/04/new-gmail-eap.html?utm_source=gsuite&utm_medium=blog&utm_campaign=new_gmail


I saw that - was asking if anyone has the option to enable in G suite admin


Offline mendyt

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Re: Gmail tips, tricks and questions
« Reply #636 on: April 25, 2018, 08:59:23 PM »

I saw that - was asking if anyone has the option to enable in G suite admin
I enabled it today and its working but the snooze for some reason is not working only on my phone, still have to figure it out

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Re: Gmail tips, tricks and questions
« Reply #637 on: April 25, 2018, 09:11:25 PM »
I enabled it today and its working but the snooze for some reason is not working only on my phone, still have to figure it out
You have G Suite Legacy?

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Re: Gmail tips, tricks and questions
« Reply #638 on: April 25, 2018, 09:13:27 PM »
You have G Suite Legacy?
No
I'm paying every month per user 

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #639 on: April 25, 2018, 09:15:25 PM »
New Gmail just became available to me by clicking on the gear/cog in the upper right-hand corner (Settings). (I checked a number of times throughout the day).

The overall color with the default theme was too bright for me. Light grey seems to be better.

I also noticed that the Chat/Hangouts pane on the bottom right does't disappear when scrolling down (like it did with old version). I rarely use chat so I just disabled it by going into "Settings" > "Chat" and switching Chat to "Off". If anyone has different solution, please post.
« Last Edit: April 25, 2018, 09:27:59 PM by Thingywingy »
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #640 on: April 25, 2018, 09:16:42 PM »
New Gmail just became available to me by clicking on the gear/cog in the upper right-hand corner (Settings). (I checked a number of times throughout the day).
G suite users have to first enable it in the admin settings

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Re: Gmail tips, tricks and questions
« Reply #641 on: April 25, 2018, 09:21:31 PM »
G suite users have to first enable it in the admin settings
I have 2 Legacy accounts and don't see the option to enable Gmail EAP, hopefully I will be able soon

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Re: Gmail tips, tricks and questions
« Reply #642 on: April 25, 2018, 09:22:55 PM »
I have 2 Legacy accounts and don't see the option to enable Gmail EAP, hopefully I will be able soon
Interesting.
It took me 5 minutes to find it in settings but eventually got to it

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Re: Gmail tips, tricks and questions
« Reply #643 on: April 25, 2018, 09:25:54 PM »
Interesting.
It took me 5 minutes to find it in settings but eventually got to it
You have the confidential option?

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Re: Gmail tips, tricks and questions
« Reply #644 on: April 25, 2018, 09:40:28 PM »
I don't like the wider label pane. Although you are able to collapse it by clicking the main menu icon in the top left, I would like option to make it narrower.

The "Gmail label column resizer" extension doesn't seem to work with new Gmail.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.