Topic Wiki

I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 104905 times)

Online Thingywingy

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2011
  • Posts: 4572
  • Total likes: 25
  • DansDeals.com Hat Tips 24
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #720 on: May 08, 2019, 10:49:34 PM »
I'm trying to import contacts from iCloud to gmail. When I import the file on gmail's contact page, I get message that 600 of 698 were imported. Any clue why it is not completing the full list?
I figured it out! Actually pretty interesting...I started by dividing the contact list into pieces and was able to figure out that problem was with importing a specific contact...iPhone has a contact called SPAM that keeps a list of a bunch of SPAM numbers. That contact is unable to be imported into gmail!
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 11852
  • Total likes: 1816
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #721 on: May 28, 2019, 02:57:14 PM »
Does anyone have gsuite basic who could check something for me? I'd like to know how much it would cost to upgrade a user to have more storage. Specifically if the user does the upgrade from drive.google.com (as opposed to the admin ordering from the admin console), as I think the price is different. If anyone can tell me how much it costs and how much storage you get that would be very helpful.

TIA
Workflowy. You won't know what you're missing until you try it.

Offline Yisroel Tech

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Dec 2015
  • Posts: 1725
  • Total likes: 209
  • DansDeals.com Hat Tips 2
  • Gender: Male
    • View Profile
  • Location: Monsey, NY
Re: Gmail tips, tricks and questions
« Reply #722 on: May 28, 2019, 06:31:43 PM »
Does anyone have gsuite basic who could check something for me? I'd like to know how much it would cost to upgrade a user to have more storage. Specifically if the user does the upgrade from drive.google.com (as opposed to the admin ordering from the admin console), as I think the price is different. If anyone can tell me how much it costs and how much storage you get that would be very helpful.

TIA
Helps?

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 11852
  • Total likes: 1816
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #723 on: May 28, 2019, 08:13:17 PM »
Helps?
Is this for an account with gsuite? If so, very helpful!!
Workflowy. You won't know what you're missing until you try it.

Offline Yisroel Tech

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Dec 2015
  • Posts: 1725
  • Total likes: 209
  • DansDeals.com Hat Tips 2
  • Gender: Male
    • View Profile
  • Location: Monsey, NY
Re: Gmail tips, tricks and questions
« Reply #724 on: May 28, 2019, 08:42:05 PM »
Is this for an account with gsuite? If so, very helpful!!
Yes, an account on G Suite Basic.

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 11852
  • Total likes: 1816
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #725 on: May 28, 2019, 09:11:27 PM »
Yes, an account on G Suite Basic.
awesome, thanks so much!

Don't know why gsuite support couldn't give me that info! For some reason it costs much more to purchase storage as an admin for a user, than for the user to purchase it directly. Weird!

Anyways, thanks for the help!
Workflowy. You won't know what you're missing until you try it.

Offline Chosidtravel

  • Dansdeals Bronze Elite
  • *
  • Join Date: Apr 2018
  • Posts: 37
  • Total likes: 2
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Brooklyn NY
Re: Gmail tips, tricks and questions
« Reply #726 on: May 29, 2019, 01:44:23 AM »
Until à while ago I was able go have my desktop sync to my Google drive

How can I resume the sync? Or its discontinued

Online Thingywingy

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2011
  • Posts: 4572
  • Total likes: 25
  • DansDeals.com Hat Tips 24
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #727 on: May 30, 2019, 08:46:09 PM »
I'm running low on Gmail space and see that I'm using 8GB in Google photos. If I download those photos and upload them to another Google account will I lose the date/time stamp info? Is there a way to transfer to another Gmail account directly? Thanks.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Abey

  • Dansdeals Platinum Elite + Lifetime Silver Elite
  • *****
  • Join Date: Sep 2017
  • Posts: 577
  • Total likes: 58
  • DansDeals.com Hat Tips 4
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #728 on: May 30, 2019, 09:07:14 PM »
I'm running low on Gmail space and see that I'm using 8GB in Google photos. If I download those photos and upload them to another Google account will I lose the date/time stamp info? Is there a way to transfer to another Gmail account directly? Thanks.
don’t know  about transferring but you can compress them for unlimited free storage visit on a desktop settings>storage  and compress your existing photos for free unlimited photo storage  then change your uploads quality to high quality

Online Thingywingy

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2011
  • Posts: 4572
  • Total likes: 25
  • DansDeals.com Hat Tips 24
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #729 on: May 30, 2019, 10:44:19 PM »
don’t know  about transferring but you can compress them for unlimited free storage visit on a desktop settings>storage  and compress your existing photos for free unlimited photo storage  then change your uploads quality to high quality
I'm not sure I understand. If I change settings to compressed, won't my photos be converted to lower quality? What will changing upload quality afterward help?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Abey

  • Dansdeals Platinum Elite + Lifetime Silver Elite
  • *****
  • Join Date: Sep 2017
  • Posts: 577
  • Total likes: 58
  • DansDeals.com Hat Tips 4
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #730 on: May 30, 2019, 10:46:06 PM »
I'm not sure I understand. If I change settings to compressed, won't my photos be converted to lower quality? What will changing upload quality afterward help?
yes the will be converted to lower quality but if your not printing them or viewing on a huge screen the resolution is perfectly fine

Offline Yammer

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Aug 2015
  • Posts: 3667
  • Total likes: 215
  • DansDeals.com Hat Tips 1
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #731 on: May 31, 2019, 12:32:52 AM »
I'm running low on Gmail space and see that I'm using 8GB in Google photos. If I download those photos and upload them to another Google account will I lose the date/time stamp info? Is there a way to transfer to another Gmail account directly? Thanks.
Was looking to do this a few days ago as well and couldn't find an option to simply switch accounts.

But personally I don't think that it loses the timestamp, I would suggest you try it with a few pictures and see how it comes up in the other account.

I ended up doing this
don’t know  about transferring but you can compress them for unlimited free storage visit on a desktop settings>storage  and compress your existing photos for free unlimited photo storage  then change your uploads quality to high quality

Offline Alexsei

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2011
  • Posts: 3690
  • Total likes: 185
  • DansDeals.com Hat Tips 5
    • View Profile
    • Travel & Kivrei Zadikim
  • Location: in my pants
Re: Gmail tips, tricks and questions
« Reply #732 on: May 31, 2019, 09:23:03 AM »
For the last few days have been getting a temporary error 500 on this on one of my accounts, this is account specific happens on any device on any location while other accounts work well any solutions?
Gullible? Click here to find out!

Offline eli1571

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Jul 2009
  • Posts: 2161
  • Total likes: 8
  • DansDeals.com Hat Tips 0
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #733 on: June 04, 2019, 08:58:25 PM »
i opened a new gmail email address recently, every time i use it it encounters an error, doesnt allow me to send emails or attachments, just freezes when all my other gmail email addresses are working perfectly fine,
anyone have any clue what it can be ?

Offline DanH

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Oct 2011
  • Posts: 2180
  • Total likes: 26
  • DansDeals.com Hat Tips 2
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #734 on: June 05, 2019, 07:09:57 PM »
i opened a new gmail email address recently, every time i use it it encounters an error, doesnt allow me to send emails or attachments, just freezes when all my other gmail email addresses are working perfectly fine,
anyone have any clue what it can be ?
did you open it when google was having issues?
interesting conspiracy
For tech help feel free to Telegram me @DanTechSupp