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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 98611 times)

Offline eli1571

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Re: Gmail tips, tricks and questions
« Reply #735 on: June 05, 2019, 08:39:37 PM »
did you open it when google was having issues?
interesting conspiracy
very possible.
is there anyway to reach out to them to have look into it ?

Offline elihak7

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Re: Gmail tips, tricks and questions
« Reply #736 on: June 29, 2019, 05:12:20 PM »
is there a way to sign out of just 1 acct and staying loged in to my other accts?

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Re: Gmail tips, tricks and questions
« Reply #737 on: June 29, 2019, 11:40:36 PM »
is there a way to sign out of just 1 acct and staying loged in to my other accts?
maybe if you log in to that account from another computer/browser and then use it to log out from all other devices?
Workflowy. You won't know what you're missing until you try it.

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Re: Gmail tips, tricks and questions
« Reply #738 on: July 09, 2019, 11:58:55 AM »
Not sure if this is the right thread... someone in my office uses MS Outlook 2016 synced with gmail (gsuite actually). Every so often we find that emails are missing in Outlook's inbox even though they show up in the inbox in gmail in the browser. Searching Outlook usually finds the emails in the "All Mail" folder in Outlook instead of in the Inbox. Would anyone have any idea why this happens and how to fix it?
Workflowy. You won't know what you're missing until you try it.

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #739 on: August 14, 2019, 01:08:29 AM »
I had a Gmail account setup to forward me emails from a certain sender but I am only receiving some of them...Any suggestions? The same filter also has them setup to automatically be moved to a specific folder. Is it that their move outside the inbox is preventing them from being forwarded?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #740 on: August 14, 2019, 09:59:06 AM »
Is it that their move outside the inbox is preventing them from being forwarded?
It shouldn't. Can you copy/paste your email filter here? (you can modify the email address first)
Also check if the emails that you are missing are getting moved to that folder.
Workflowy. You won't know what you're missing until you try it.

Offline myi

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Re: Gmail tips, tricks and questions
« Reply #741 on: August 23, 2019, 03:29:08 AM »
   Sibling of mine wanted to know why they weren't receiving any emails,  turns out they were over the 15gb mark.
   Aside for buying per year or month for more storage, what's the easiest way to go ahead and free up space or add two gig or so for the time being? Create a new account and have everything forwarded while deleting the original email?
   Yes going to tell them to erase all the garbage backup files from what's app and buy a hard drive to store all the pics and random garbage saved to the Google drive. I personally hate the sync ,I stop all sync and manually save pics to my desktop if I want those pics or take off from my SD card and load it to my computer.
Don't try to be someone else , be who you are because everyone else is taken.

Offline petrosi

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Re: Gmail tips, tricks and questions
« Reply #742 on: August 23, 2019, 12:08:11 PM »
That's weird .. most of think I even don't know and never tried with gmail... will definitely try these .... Kudos

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Re: Gmail tips, tricks and questions
« Reply #743 on: August 23, 2019, 04:19:25 PM »
Fastest way to free up space is to look for really big files in drive or emails with really big attachments. Download them if you want, then delete them.

Note: emails in your trash don't count towards storage IIRC

Here's instructions to find emails with large attachments: https://www.labnol.org/internet/gmail-size-search/26669/
Workflowy. You won't know what you're missing until you try it.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #744 on: August 23, 2019, 04:26:41 PM »
Fastest way to free up space is to look for really big files in drive or emails with really big attachments. Download them if you want, then delete them.

Note: emails in your trash don't count towards storage IIRC

Here's instructions to find emails with large attachments: https://www.labnol.org/internet/gmail-size-search/26669/
Check out slimbox Allows you to keep email and delete/save the attachments
Gullible? Click here to find out!

Offline myi

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Re: Gmail tips, tricks and questions
« Reply #745 on: August 30, 2019, 02:14:28 AM »
Fastest way to free up space is to look for really big files in drive or emails with really big attachments. Download them if you want, then delete them.

Note: emails in your trash don't count towards storage IIRC

Here's instructions to find emails with large attachments: https://www.labnol.org/internet/gmail-size-search/26669/
It seemed it was the pics in the drive which took up 14gb which were saved to original quality, it said if you change all the pics to high resolution it won't count towards your allotted storage. Worked like a pro. Thanks guys.
Don't try to be someone else , be who you are because everyone else is taken.

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Re: Gmail tips, tricks and questions
« Reply #746 on: November 21, 2019, 11:43:00 AM »
Did anyone gsuite users notice a change over the last few days? It used to be that control-enter would send the email. Some time over the last few days it started doing 'send and archive'. I always had the send and archive feature available, but had to click a button for it since control-enter did regular send.

It's pretty annoying since I'm used to using the keyboard shortcut and emails are getting archived by mistake. Has anyone else noticed this and is there a way to change it back?

I did not see this in my regular gmail account, only my gsuite account.
Workflowy. You won't know what you're missing until you try it.

Offline Luvisrael

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Re: Gmail tips, tricks and questions
« Reply #747 on: November 26, 2019, 04:42:47 PM »
What options do I have for 2 step verify besides tapping yes on a device or getting code via sms or call? just in case I lose that device, I dont ant to be locked out..  Concerned about the SIM switch scam...

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #748 on: November 26, 2019, 05:00:41 PM »
What options do I have for 2 step verify besides tapping yes on a device or getting code via sms or call? just in case I lose that device, I dont ant to be locked out..  Concerned about the SIM switch scam...
You should always also print the Backup Codes and store in a safe place.

Offline Luvisrael

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Re: Gmail tips, tricks and questions
« Reply #749 on: November 26, 2019, 06:46:24 PM »
You should always also print the Backup Codes and store in a safe place.
thanks!