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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing ďunicornĒ but not ďunicornsĒ or ďunciornĒ
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 220899 times)

Offline World Tech

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Re: Gmail tips, tricks and questions
« Reply #780 on: April 26, 2020, 02:03:04 AM »
Interesting. Most of these are advertised as recipient not being in the know. Thanks for your responses.

i think all of them are working by inserting a 1x1 pixel, so technically its impossible to see, but of course it can be detected

Offline Elikip

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Re: Gmail tips, tricks and questions
« Reply #781 on: April 26, 2020, 01:45:41 PM »
i think all of them are working by inserting a 1x1 pixel, so technically its impossible to see, but of course it can be detected
Thanks for the explanation. I've used one in the past (don't recall the name of the service) but I felt snooped on as I subscribed for the service on only one email, but the service icon appeared at the top of every email account I opened on that computer. Any input on how to prevent that or which service might be a bette option?

Offline MoYS

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Re: Gmail tips, tricks and questions
« Reply #782 on: May 06, 2020, 07:16:43 PM »
Is there any way to recover emails after they are permenantly deleted from gmail? If the email had previously been opened on a phone would it be stored in the phones memory? and if so how would i re-access it?
« Last Edit: May 06, 2020, 07:27:11 PM by MoYS »

Offline lubaby

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Re: Gmail tips, tricks and questions
« Reply #783 on: May 06, 2020, 07:29:44 PM »
Is there any way to recover emails after they are permenantly deleted from gmail?
From google / gmail, no.

If you have another device signed into the account, that ďpulledĒ the email into the email client, and has not yet synced back online to ďget the deletionĒ, you may be able to salvage it by turning on airplane mode on that device, going into the email client, and printing / downloading whatever you need.

Be careful though, as soon as that device connects to the email server, the deletion will come through and youíll lose it there too.

Offline stooges44

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Re: Gmail tips, tricks and questions
« Reply #784 on: May 07, 2020, 02:45:26 PM »
Is there any way to recover emails after they are permanently deleted from gmail? If the email had previously been opened on a phone would it be stored in the phones memory? and if so how would i re-access it?

This worked for a client once, I'm still not sure how he managed to delete months worth of email but he did and this https://accounts.google.com/signin/recovery got it back.

I must say I was and still am shocked that it did.
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Offline lubaby

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Re: Gmail tips, tricks and questions
« Reply #785 on: May 07, 2020, 03:25:02 PM »
This worked for a client once, I'm still not sure how he managed to delete months worth of email but he did and this https://accounts.google.com/signin/recovery got it back.

I must say I was and still am shocked that it did.
Donít get your hopes too high, most of the reports Iíve seen online were people unsuccessful (thatís why I didnít mention it).

About your client:
Some people donít necessarily understand how the labels / filter views work. If you have an email with 3 labels on it, itís not 3 separate copies that you can delete what you want from the label view. If you delete from there (and then empty trash), it deletes the actual email.

Offline MoYS

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Re: Gmail tips, tricks and questions
« Reply #786 on: May 07, 2020, 03:28:44 PM »
This worked for a client once, I'm still not sure how he managed to delete months worth of email but he did and this https://accounts.google.com/signin/recovery got it back.

I must say I was and still am shocked that it did.
I actually found it before you posted it, retrieved the emails.... all 100,000 of them (it wasnt for me, but then again who would own up to doing that... :) )

Donít get your hopes too high, most of the reports Iíve seen online were people unsuccessful (thatís why I didnít mention it).

About your client:
Some people donít necessarily understand how the labels / filter views work. If you have an email with 3 labels on it, itís not 3 separate copies that you can delete what you want from the label view. If you delete from there (and then empty trash), it deletes the actual email.
It was a similar case, with different labels, only a lot worse...

Offline stooges44

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Re: Gmail tips, tricks and questions
« Reply #787 on: May 07, 2020, 03:28:58 PM »
Donít get your hopes too high, most of the reports Iíve seen online were people unsuccessful (thatís why I didnít mention it).

About your client:
Some people donít necessarily understand how the labels / filter views work. If you have an email with 3 labels on it, itís not 3 separate copies that you can delete what you want from the label view. If you delete from there (and then empty trash), it deletes the actual email.

I know but I looked high and low for his months of emails and was blown away when they started flying in after following the recovery steps.

To this day he doesn't understand why there's an "inbox" and "all mail" he begs me to get rid of one or the other  ::)
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Offline MoYS

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Re: Gmail tips, tricks and questions
« Reply #788 on: May 07, 2020, 03:29:49 PM »
I know but I looked high and low for his months of emails and was blown away when they started flying in after following the recovery steps.

To this day he doesn't understand why there's an "inbox" and "all mail" he begs me to get rid of one or the other  ::)
LOL! thats what it was, inbox and all mail!

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #789 on: May 07, 2020, 06:07:44 PM »
I'm not a fan of the new font in google hangouts
Workflowy. You won't know what you're missing until you try it.

Offline chff

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Offline coffeebean

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Re: Gmail tips, tricks and questions
« Reply #791 on: May 14, 2020, 11:04:54 AM »
This worked for a client once, I'm still not sure how he managed to delete months worth of email but he did and this https://accounts.google.com/signin/recovery got it back.

I must say I was and still am shocked that it did.
My mother accidentally deleted over 100,000 emails from over 15 years and I recovered all of them this way

Offline MoYS

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Re: Gmail tips, tricks and questions
« Reply #792 on: May 14, 2020, 01:39:30 PM »
My mother accidentally deleted over 100,000 emails from over 15 years and I recovered all of them this way
It seems like this problem is more prevalent than previously thought...  :) did it happen also because of doubled labels?

Offline coffeebean

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Re: Gmail tips, tricks and questions
« Reply #793 on: May 14, 2020, 06:02:59 PM »
It seems like this problem is more prevalent than previously thought...  :) did it happen also because of doubled labels?
It happened because my father was playing with her phone (no explanation)

Offline lubaby

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Re: Gmail tips, tricks and questions
« Reply #794 on: May 14, 2020, 11:10:36 PM »
It happened because my father was playing with her phone (no explanation)
Your mother is Hillary Clinton?

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #795 on: May 25, 2020, 09:20:38 AM »
When someone shares a google drive folder with you, and you click "Add to my drive" so you can see it under "My Drive" instead of just under "Shared with Me", does it count against your storage limit in addition to the other person's?
Workflowy. You won't know what you're missing until you try it.

Offline junion

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Re: Gmail tips, tricks and questions
« Reply #796 on: June 01, 2020, 01:19:48 PM »
I am looking to send out mass texts and heard about the following potential solution.
If you receive a text to your Google  Voice number you see an receive it as an email from an address like this {yourGVnumber}.{sender phone number}.{10 random characters}@txt.voice.google.com
If you ask everyone who will be getting the texts to send a text to your GV number, you will then have the ability to email them using the above email and they will get it as text. If you email all those numbers at once it will be a mass text.
Problem is, I tried it using a new google account and google voice number and the texts were coming a day later or not at all.
Is this because it was a new google account?
I heard of someone doing this successfully but they were also receiving many incoming texts, so perhaps that was the reason why it wasnt flagged. Before I try using my personal GV number, I want to make sure it works.
Does anyone have any experience in this, or know why the texts were coming a day late or not at all?

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #797 on: June 12, 2020, 10:59:10 AM »
I have this issue, specifically within Gmail. When I try to copy text, I have to select the text twice in order for it to copy to clipboard...anyone else have this issue?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #798 on: June 14, 2020, 12:40:13 AM »
how can i save an email as a draft so that i can send it again and again with out it disappearing from my drafts?

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Re: Gmail tips, tricks and questions
« Reply #799 on: June 14, 2020, 12:54:16 AM »
how can i save an email as a draft so that i can send it again and again with out it disappearing from my drafts?
That's an awesome idea, I used to use labnols draft duplicator
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