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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 217693 times)

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #820 on: September 24, 2020, 09:36:01 PM »
anyone having trouble accessing gmail?
Nope
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Offline chilugutbaum

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Re: Gmail tips, tricks and questions
« Reply #821 on: September 24, 2020, 09:41:59 PM »
Gmail was down before for everybody, but it's back up.

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #822 on: September 24, 2020, 09:44:21 PM »
Gmail was down before for certain areas, but it's back up.
FTFY
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #823 on: September 24, 2020, 09:51:07 PM »
back up for me
Workflowy. You won't know what you're missing until you try it.

Offline shulemw

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Re: Gmail tips, tricks and questions
« Reply #824 on: November 24, 2020, 11:06:47 AM »
I have such a scenario I have 10 clients that need to contact with company thru the clients email
but do not want client should see all my correspondence with company

want to fwd all emails from the company to that client should be fwd to me...this part I can do easy

next 2 parts get tricky
1. i want to be able to reply from my email to company but should be seen by company as a reply from clients email
2. on top of this i want all emails should be deleted (or not saved at all) in clients email

Thanks for your help guys

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #825 on: November 26, 2020, 01:23:36 PM »
To get a more detailed search, go to your settings > filters > create new filter, put in the criteria your looking for and hit search.



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Offline jose34

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Re: Gmail tips, tricks and questions
« Reply #826 on: December 12, 2020, 07:07:50 PM »
Not sure if this is a programming question or Gmail question.

I have a set of individual files I need to attach and send to an individual address. Each file is being sent to the same email address but needs to be sent separately. What would be the best to do it ( other then doing in manually)?

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #827 on: December 12, 2020, 07:24:59 PM »
Not sure if this is a programming question or Gmail question.

I have a set of individual files I need to attach and send to an individual address. Each file is being sent to the same email address but needs to be sent separately. What would be the best to do it ( other then doing in manually)?
You'd like to specifically upload them to Gmail?
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Offline jose34

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Re: Gmail tips, tricks and questions
« Reply #828 on: December 12, 2020, 07:28:34 PM »
You'd like to specifically upload them to Gmail?
Yes that is the best, we could do Outlook if such a process is eaiser in Outlook but I'd rather not.

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #829 on: December 12, 2020, 07:49:16 PM »
Yes that is the best, we could do Outlook if such a process is eaiser in Outlook but I'd rather not.
I was referring to uploading the attachments specifically to Gmail vs google drive or Dropbox etc.
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Offline jose34

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Re: Gmail tips, tricks and questions
« Reply #830 on: December 12, 2020, 08:02:40 PM »
Oh, Yes specifically upload them as an attachment.

Offline Der Deutsche Jude

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Re: Gmail tips, tricks and questions
« Reply #831 on: December 13, 2020, 07:18:19 AM »
Yes that is the best, we could do Outlook if such a process is eaiser in Outlook but I'd rather not.
How about uploading to gmail via outlook?

Offline shmooz

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Re: Gmail tips, tricks and questions
« Reply #832 on: December 15, 2020, 06:32:34 PM »
Help.
Emails to my Gmail are being rejected. Emails come back saying email not found.
storage is not full. But I can email from that account to itself and it goes through.

Any ideas?

Offline Yisroel Tech

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Re: Gmail tips, tricks and questions
« Reply #833 on: December 15, 2020, 06:33:40 PM »
Help.
Emails to my Gmail are being rejected. storage is not full. But I can email from that account to itself and it goes through.

Any ideas?

It's an issue on their end:
https://www.google.com/appsstatus#hl=en&v=issue&sid=1&iid=a8b67908fadee664c68c240ff9f529ab

Offline Euclid

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Re: Gmail tips, tricks and questions
« Reply #834 on: December 15, 2020, 06:33:44 PM »
Help.
Emails to my Gmail are being rejected. storage is not full. But I can email from that account to itself and it goes through.

Any ideas?
Gmail is having issues worldwide, you're not alone.

Offline shmooz

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Re: Gmail tips, tricks and questions
« Reply #835 on: December 15, 2020, 06:34:46 PM »
Got it thanks

Offline myi

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Re: Gmail tips, tricks and questions
« Reply #836 on: December 20, 2020, 09:48:21 PM »
Too bad I didn't know about this hack a bit earlier, really convenient when using my laptop.
  Was always easier to type on a mobile phone vs my laptop.
 Hit Windows Key + H key for a listening bar to convert speech to text.

Quote
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Offline YitzyS

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Re: Gmail tips, tricks and questions
« Reply #837 on: December 20, 2020, 09:52:29 PM »
testing testing 123

Offline myi

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Re: Gmail tips, tricks and questions
« Reply #838 on: December 20, 2020, 10:09:42 PM »
testing testing 123
Cool, isn't it? There has to be some other basic tricks I'm missing out on all these years?
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Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #839 on: December 20, 2020, 11:30:07 PM »
Cool, isn't it? There has to be some other basic tricks I'm missing out on all these years?
Let me welcome you to the Life Hacks thread ;)
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