Topic Wiki

I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 212361 times)

Online etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12823
  • Total likes: 3267
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #860 on: May 06, 2021, 06:14:53 PM »
I tried that but it doesn't seem to work. Either way the shortcut is helpful.
Hmm oh well.  You can always space, select it, and control space and then continue if that helps at all...
Workflowy. You won't know what you're missing until you try it.

Offline lcm

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Jul 2019
  • Posts: 1573
  • Total likes: 620
  • DansDeals.com Hat Tips 6
    • View Profile
  • Location: 5th paragraph of https://www.dansdeals.com/sms/
Re: Gmail tips, tricks and questions
« Reply #861 on: May 06, 2021, 07:16:29 PM »
Not specific to Gmail but comes up often there.

 If I copy and paste formatted text then I want to continue in regular unformatted text. How do I disable the current active formatting of the text?

I always have to do workarounds and it's annoying.
A trick I leant recently:
windows key- start menu opens,
control+v - paste it into the search box there,
Control+a - select all the text again
Control+x - cut the text
windows key - close the start menu
You should be back in your window to be able to past it right away, if not, use alt+tab to get back to it then paste it

ETA it's a workaround, but it works quite fast with keyboard shortcuts

Online etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12823
  • Total likes: 3267
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #862 on: May 06, 2021, 07:17:06 PM »
A trick I leant recently:
windows key- start menu opens,
control+v - paste it into the search box there,
Control+a - select all the text again
Control+x - cut the text
windows key - close the start menu
You should be back in your window to be able to past it right away, if not, use alt+tab to get back to it then paste it
I do the same thing with alt-d to paste it into the url bar
Workflowy. You won't know what you're missing until you try it.

Offline Yisroel Tech

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Dec 2015
  • Posts: 2162
  • Total likes: 365
  • DansDeals.com Hat Tips 2
  • Gender: Male
    • View Profile
  • Location: Monsey, NY
Re: Gmail tips, tricks and questions
« Reply #863 on: May 06, 2021, 07:20:20 PM »
I do the same thing with alt-d to paste it into the url bar
Why not just Control+Shift+V to Paste as Plain Text?

Offline Yo ssi

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Aug 2019
  • Posts: 6550
  • Total likes: 2509
  • DansDeals.com Hat Tips 59
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #864 on: May 06, 2021, 07:26:24 PM »
Why not just Control+Shift+V to Paste as Plain Text?
+1
Depends on the program, in office it will only paste the formatting IINM.
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Online etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12823
  • Total likes: 3267
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #865 on: May 06, 2021, 07:41:02 PM »
+1
Depends on the program, in office it will only paste the formatting IINM.
exactly
Workflowy. You won't know what you're missing until you try it.

Offline Yisroel Tech

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Dec 2015
  • Posts: 2162
  • Total likes: 365
  • DansDeals.com Hat Tips 2
  • Gender: Male
    • View Profile
  • Location: Monsey, NY
Re: Gmail tips, tricks and questions
« Reply #866 on: May 06, 2021, 07:44:50 PM »
+1
Depends on the program, in office it will only paste the formatting IINM.
In Word it doesn't do anything (you can assign it to PasteTextOnly in File > Options > Customize Ribbon > Keyboard shortcuts: Customize...

The default keyboard shortcut (two-step though) in Word for this would be to first text (Ctrl+V) and then press Ctrl for paste options to appear and then press T for pasting the text with "Keep text only" paste option.


Online etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12823
  • Total likes: 3267
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #867 on: May 06, 2021, 07:45:49 PM »
In Word it doesn't do anything (you can assign it to PasteTextOnly in File > Options > Customize Ribbon > Keyboard shortcuts: Customize...

The default keyboard shortcut (two-step though) in Word for this would be to first text (Ctrl+V) and then press Ctrl for paste options to appear and then press T for pasting the text with "Keep text only" paste option.
If you control-shift-c to copy formatting, you can control-shift-v to paste formatting (MS Office)
Workflowy. You won't know what you're missing until you try it.

Offline Definitions

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Jan 2018
  • Posts: 1748
  • Total likes: 479
  • DansDeals.com Hat Tips 3
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #868 on: May 10, 2021, 09:30:38 PM »
I just realized that you can swipe up and down on the profile picture (top right corner) in the android app to switch accounts. Other Google apps as well
My Tapatalk notifications don't always work.

Offline Yo ssi

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Aug 2019
  • Posts: 6550
  • Total likes: 2509
  • DansDeals.com Hat Tips 59
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #869 on: May 10, 2021, 09:32:36 PM »
I just realized that you can swipe up and down on the profile picture (top right corner) in the android app to switch accounts. Other Google apps as well
Indeed a great feature. Unfortunately not added to YouTube yet.
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Offline herb

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Apr 2018
  • Posts: 1696
  • Total likes: 343
  • DansDeals.com Hat Tips 2
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #870 on: May 10, 2021, 09:35:13 PM »
I just realized that you can swipe up and down on the profile picture (top right corner) in the android app to switch accounts. Other Google apps as well
love it!

Offline Yo ssi

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Aug 2019
  • Posts: 6550
  • Total likes: 2509
  • DansDeals.com Hat Tips 59
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #871 on: May 10, 2021, 09:46:15 PM »
Another cool not well known feature (about Google) is:
https://www.google.com/advanced_search
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Offline chulent613

  • Dansdeals Platinum Elite
  • ****
  • Join Date: Dec 2012
  • Posts: 369
  • Total likes: 26
  • DansDeals.com Hat Tips 5
    • View Profile

Offline ChapsTheMatzav

  • Dansdeals Platinum Elite
  • ****
  • Join Date: Mar 2021
  • Posts: 256
  • Total likes: 40
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Brooklyn
Whether you think you can or you think you cannot, you're right.

Offline ChapsTheMatzav

  • Dansdeals Platinum Elite
  • ****
  • Join Date: Mar 2021
  • Posts: 256
  • Total likes: 40
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Brooklyn
Whether you think you can or you think you cannot, you're right.

Offline elihak7

  • Dansdeals Platinum Elite + Lifetime Silver Elite
  • *****
  • Join Date: Aug 2017
  • Posts: 563
  • Total likes: 31
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #875 on: May 28, 2021, 02:01:41 AM »
How do I set when replying it shouldn’t reply the whole thread?

Offline Yo ssi

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Aug 2019
  • Posts: 6550
  • Total likes: 2509
  • DansDeals.com Hat Tips 59
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #876 on: May 28, 2021, 02:11:26 AM »
How do I set when replying it shouldn’t reply the whole thread?
You can either hit the 3 dots and delete it all, or disable conversation view. I don't believe there is a better way.
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Offline elihak7

  • Dansdeals Platinum Elite + Lifetime Silver Elite
  • *****
  • Join Date: Aug 2017
  • Posts: 563
  • Total likes: 31
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #877 on: May 28, 2021, 02:20:11 AM »
You can either hit the 3 dots and delete it all, or disable conversation view. I don't believe there is a better way.
Conversation view is disabled and when I hit reply it comes up all previous emails besides my new reply so the recipient get an email long from here to Paris

Offline Yo ssi

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Aug 2019
  • Posts: 6550
  • Total likes: 2509
  • DansDeals.com Hat Tips 59
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #878 on: May 28, 2021, 02:28:32 AM »
Conversation view is disabled and when I hit reply it comes up all previous emails besides my new reply so the recipient get an email long from here to Paris
What about the first suggestion?
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Offline elihak7

  • Dansdeals Platinum Elite + Lifetime Silver Elite
  • *****
  • Join Date: Aug 2017
  • Posts: 563
  • Total likes: 31
  • DansDeals.com Hat Tips 0
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #879 on: May 28, 2021, 02:50:01 AM »
What about the first suggestion?
No dots.. if it Matters I’m using an iPad