Topic Wiki

I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 220059 times)

Offline YitzyS

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jan 2015
  • Posts: 5578
  • Total likes: 13794
  • DansDeals.com Hat Tips 34
  • Gender: Male
    • View Profile
  • Location: Lakewood, NJ
Re: Gmail tips, tricks and questions
« Reply #960 on: October 29, 2022, 10:53:16 PM »
IME you have to log everyone out, and back in (in the same order, if you have shortcuts), But for the future, have them log in in guest mode.
It's 2022 and this is still so backward??? Boo Google!

Offline yeshivabucher

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Mar 2018
  • Posts: 2144
  • Total likes: 669
  • DansDeals.com Hat Tips 6
    • View Profile
  • Location: Monsey
  • Programs: Travel Agent, Marriott Gold, Hertz PC, National EE, Uber VIP, SPG Gold
Re: Gmail tips, tricks and questions
« Reply #961 on: October 30, 2022, 04:23:01 AM »
You can have them sign out of your device remotely

Offline YitzyS

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Jan 2015
  • Posts: 5578
  • Total likes: 13794
  • DansDeals.com Hat Tips 34
  • Gender: Male
    • View Profile
  • Location: Lakewood, NJ
Re: Gmail tips, tricks and questions
« Reply #962 on: October 30, 2022, 07:05:58 AM »
You can have them sign out of your device remotely
But would their account still be on the list, just signed out?

Offline Yo ssi

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Aug 2019
  • Posts: 6701
  • Total likes: 2626
  • DansDeals.com Hat Tips 60
  • Gender: Male
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #963 on: October 30, 2022, 08:15:46 AM »
But would their account still be on the list, just signed out?
That can be easily removed
_    ,
' )  /
 /  / __   _   _   o
(__/_(_)  /_)_/_)_<_
 //
(/

Offline Moshe Green

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Dec 2021
  • Posts: 1105
  • Total likes: 972
  • DansDeals.com Hat Tips 1
  • Gender: Male
    • View Profile
  • Location: Israel
Re: Gmail tips, tricks and questions
« Reply #964 on: October 30, 2022, 08:46:35 AM »
Someone borrowed my computer and logged into their gmail. Now I want to take their account off the list. Any ideas?

It should be so simple, but after extensive Googling, I'm still not sure how to do it.
impossible to change. your going to have to legally change you name to theirs and use their account for the rest of your life. sorry, thats life.

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12877
  • Total likes: 3363
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #965 on: October 30, 2022, 11:54:07 AM »
impossible to change. your going to have to legally change you name to theirs and use their account for the rest of your life. sorry, thats life.
Workflowy. You won't know what you're missing until you try it.

Offline avadah

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2012
  • Posts: 2525
  • Total likes: 38
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Jerusalem
Re: Gmail tips, tricks and questions
« Reply #966 on: November 14, 2022, 09:50:25 PM »
Still no way to get an image in your signature in gmail app?

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12877
  • Total likes: 3363
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #967 on: November 14, 2022, 09:54:14 PM »
Still no way to get an image in your signature in gmail app?
If you set it up on desktop does it work on mobile?
Workflowy. You won't know what you're missing until you try it.

Offline avadah

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Sep 2012
  • Posts: 2525
  • Total likes: 38
  • DansDeals.com Hat Tips 0
    • View Profile
  • Location: Jerusalem
Re: Gmail tips, tricks and questions
« Reply #968 on: November 14, 2022, 09:58:06 PM »
No

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12877
  • Total likes: 3363
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Workflowy. You won't know what you're missing until you try it.

Offline Alexsei

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Sep 2011
  • Posts: 5816
  • Total likes: 1440
  • DansDeals.com Hat Tips 5
    • View Profile
    • Travel & Kivrei Zadikim
  • Location: Truckistan
  • Programs: COVID-23
Re: Gmail tips, tricks and questions
« Reply #970 on: November 14, 2022, 10:11:13 PM »
If you set it up on desktop does it work on mobile?
Only on iphone
Jews ≠ Zionists
Palestinians ≠ Hamas
Satmar ≠ SatmarHQ

Offline Definitions

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Jan 2018
  • Posts: 1748
  • Total likes: 480
  • DansDeals.com Hat Tips 3
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #971 on: November 15, 2022, 06:41:50 PM »
A lot of times I see spam messages with different fonts in the subject line. How do you change fonts for the subject line?
My Tapatalk notifications don't always work.

Offline Alexsei

  • Dansdeals Lifetime Presidential Platinum Elite
  • *********
  • Join Date: Sep 2011
  • Posts: 5816
  • Total likes: 1440
  • DansDeals.com Hat Tips 5
    • View Profile
    • Travel & Kivrei Zadikim
  • Location: Truckistan
  • Programs: COVID-23
Re: Gmail tips, tricks and questions
« Reply #972 on: November 15, 2022, 06:51:52 PM »
A lot of times I see spam messages with different fonts in the subject line. How do you change fonts for the subject line?
https://lingojam.com/Copy%26PasteFonts
Jews ≠ Zionists
Palestinians ≠ Hamas
Satmar ≠ SatmarHQ

Offline srap

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Dec 2013
  • Posts: 2819
  • Total likes: 202
  • DansDeals.com Hat Tips 4
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #973 on: November 18, 2022, 11:19:04 AM »
How do I assign a keyboard key to represent a string of characters (my gmail address) each time I want to write that string in Word?
 I know it is a super simple solution for those who know how to do it.  I've just never done it before and am in a hurry.  TIA

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12877
  • Total likes: 3363
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #974 on: November 18, 2022, 11:58:17 AM »
How do I assign a keyboard key to represent a string of characters (my gmail address) each time I want to write that string in Word?
 I know it is a super simple solution for those who know how to do it.  I've just never done it before and am in a hurry.  TIA
easiest might be to set up an autocorrect entry. File > Options > Proofing > Autocorrect Options (may depend on your version of Word).

Under 'replace' put in 2-3 characters that you want to use (it needs to be something that you wouldn't want to type otherwise) and under 'with' put your gmail address.
Workflowy. You won't know what you're missing until you try it.

Offline yungermanchik

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Nov 2018
  • Posts: 2687
  • Total likes: 2071
  • DansDeals.com Hat Tips 2
    • View Profile
  • Location: Previous Signatures: If you chapped hana'ah from a post, like it; You think you know the answers and things are the way they seem.. it just ain't so -The Rebbe from Lublin-
Re: Gmail tips, tricks and questions
« Reply #975 on: November 18, 2022, 12:17:32 PM »
easiest might be to set up an autocorrect entry. File > Options > Proofing > Autocorrect Options (may depend on your version of Word).

Under 'replace' put in 2-3 characters that you want to use (it needs to be something that you wouldn't want to type otherwise) and under 'with' put your gmail address.
Wow, that is so cool! I just added qz to convert to my email address.
Small people talk about other people.
Average people talk about things
BIG PEOPLE TALK ABOUT IDEAS.

Offline Yisroel Tech

  • Dansdeals Lifetime Platinum Elite
  • *******
  • Join Date: Dec 2015
  • Posts: 2162
  • Total likes: 365
  • DansDeals.com Hat Tips 2
  • Gender: Male
    • View Profile
  • Location: Monsey, NY
Re: Gmail tips, tricks and questions
« Reply #976 on: November 18, 2022, 12:41:27 PM »
easiest might be to set up an autocorrect entry. File > Options > Proofing > Autocorrect Options (may depend on your version of Word).

Under 'replace' put in 2-3 characters that you want to use (it needs to be something that you wouldn't want to type otherwise) and under 'with' put your gmail address.
But this is only inside Microsoft Office programs.

For a system-wide functionality like this I've in the past used QuickTextPaste, which worked pretty well.

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12877
  • Total likes: 3363
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #977 on: November 18, 2022, 01:12:45 PM »
Right. Word also has a feature called autotext but I find autocorrect is easier to use. And if you want system wide I've used Texter for that. Will take a look at QuickTextPaste :)
Workflowy. You won't know what you're missing until you try it.

Offline etech0

  • Dansdeals Lifetime 10K Presidential Platinum Elite
  • *******
  • Join Date: Dec 2013
  • Posts: 12877
  • Total likes: 3363
  • DansDeals.com Hat Tips 1
    • View Profile
  • Location: not lakewood
  • Programs: DDF
Re: Gmail tips, tricks and questions
« Reply #978 on: November 18, 2022, 01:36:07 PM »
You can also get to autocorrect options by right clicking on a misspelled word (red underlined)
Workflowy. You won't know what you're missing until you try it.

Offline srap

  • Dansdeals Presidential Platinum Elite
  • ********
  • Join Date: Dec 2013
  • Posts: 2819
  • Total likes: 202
  • DansDeals.com Hat Tips 4
    • View Profile
Re: Gmail tips, tricks and questions
« Reply #979 on: November 18, 2022, 03:15:17 PM »
Wow, that is so cool! I just added qz to convert to my email address.
I would imagine a qq would be easier than qz