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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 220662 times)

Offline justaregularguy

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Re: Gmail tips, tricks and questions
« Reply #1040 on: October 05, 2023, 04:03:15 PM »
Interesting to note- I’m told I wouldn’t be able to send or receive emails but I just tested this and was able to send and receive 🤷‍♂️ let’s see how long that will last
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Offline Definitions2

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Re: Gmail tips, tricks and questions
« Reply #1041 on: October 05, 2023, 06:50:44 PM »
Get an old pixel phone and use the unlimited original photo video storage while it lasts. It uploads even if the picture wasn't taken on the phone.

I have two of you want to buy one ;)
There's instructions online how to automate it.
My plan was to do that but I was too lazy.

And it is 100% within their terms of service. The way it'll end is when Google photos won't be supported on the android version it has

Offline aishel

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Re: Gmail tips, tricks and questions
« Reply #1042 on: October 05, 2023, 07:18:23 PM »
Get an old pixel phone and use the unlimited original photo video storage while it lasts. It uploads even if the picture wasn't taken on the phone.

I have two of you want to buy one ;)
There's instructions online how to automate it.
My plan was to do that but I was too lazy.

And it is 100% within their terms of service. The way it'll end is when Google photos won't be supported on the android version it has
Hahaha, I did this for a while. But it got annoying after a while and I had to keep resynchronizing it, so I eventually gave up.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1043 on: October 05, 2023, 07:24:28 PM »
You get what you pay for
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Offline YitzyS

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Re: Gmail tips, tricks and questions
« Reply #1044 on: October 05, 2023, 08:51:20 PM »
Most of my storage comes from gmail. When I get that message, I search "size:15000000" (or "size:10000000") and find all the email that are larger than 15 mb (or 10 mb). Deleting a bunch of those usually pushes off the issues for a while... I just have a hard time signing up for something that I know will cost me hundreds of extra dollars over the years.

ETA: Deleting all 'promotions' also helps.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1045 on: October 05, 2023, 09:36:41 PM »
Most of my storage comes from gmail. When I get that message, I search "size:15000000" (or "size:10000000") and find all the email that are larger than 15 mb (or 10 mb). Deleting a bunch of those usually pushes off the issues for a while... I just have a hard time signing up for something that I know will cost me hundreds of extra dollars over the years.

ETA: Deleting all 'promotions' also helps.
Are payphones still popular in Lakewood?
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Offline Spoon

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Re: Gmail tips, tricks and questions
« Reply #1046 on: October 06, 2023, 09:04:04 AM »

ETA: Deleting all 'promotions' also helps.


Is there a way to do this on mobile or on the app?

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #1047 on: October 06, 2023, 10:38:41 AM »

Is there a way to do this on mobile or on the app?
In a recent Gmail app update they made it easier. Best to do on a computer (or desktop site).
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Re: Gmail tips, tricks and questions
« Reply #1048 on: November 17, 2023, 09:15:42 AM »
Someone purchased gsuite (google workspace) and by mistake chose Standard instead of Starter and by mistake chose the annual plan instead of fixed. It looks like they can't downgrade to Starter (which costs about half) until the year is up. Does anyone know if it's worth trying to contact google and ask them to make an exception and let them switch to Starter?

TIA
« Last Edit: November 17, 2023, 09:19:33 AM by etech0 »
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Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #1049 on: November 17, 2023, 09:23:31 AM »
Try, they have terrible support
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1050 on: November 17, 2023, 09:25:51 AM »
Try, they have terrible support
is terrible support a good thing here or a bad thing? :D
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Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #1051 on: November 17, 2023, 09:27:06 AM »
is terrible support a good thing here or a bad thing? :D
They are essentially a worse version of the help docs search :P
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1052 on: November 17, 2023, 09:29:20 AM »
They are essentially a worse version of the help docs search :P
ha :)
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1053 on: November 17, 2023, 09:57:29 AM »
They were actually helpful!! B"H
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Re: Gmail tips, tricks and questions
« Reply #1054 on: December 22, 2023, 02:06:47 AM »
Does anyone know how to change the default account on Gmail's IOS app? Thanks.
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Re: Gmail tips, tricks and questions
« Reply #1055 on: January 12, 2024, 11:54:14 AM »
Is there anyway to filter trash by date deleted? I deleted something by mistake today and I don’t know what it was.

Offline Yo ssi

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Re: Gmail tips, tricks and questions
« Reply #1056 on: January 13, 2024, 09:32:06 PM »
Is there anyway to filter trash by date deleted? I deleted something by mistake today and I don’t know what it was.
Don't think so, but probably best to undelete everything just in case
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Re: Gmail tips, tricks and questions
« Reply #1057 on: January 31, 2024, 07:51:14 AM »
I am signed in to a couple of email addresses in gmail, any way to change the order they show up in when switching from one to the other ?

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1058 on: January 31, 2024, 08:22:25 AM »
I am signed in to a couple of email addresses in gmail, any way to change the order they show up in when switching from one to the other ?
Log out of all and then log back in them in the order you want them to show.
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Re: Gmail tips, tricks and questions
« Reply #1059 on: January 31, 2024, 10:10:21 AM »
I was just reading the last few pages of this thread.


Getting an old gmail back.
A long time ago, one of the recovery questions was "What email address send you mail most frequently?" or something like that.  So I sent a barrage of emails to the account from my other account.  so now I had the correct answer.
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