Starting to use Outlook

[ShlomoM]

I'm thinking about starting to use Outlook for my gmail account. I've tried it many times before but just found it too annoying to learn. Two basic question though. Being a heavy email user how much space in gb will my email eat up? Is there any way to control the amount of space it will use to store emails?
I'm a huge fan of the archive button in gmail since it helps keeps my home screen neat, is there a similar button in Outlook.
TIA!!! 

[henche]

I tried to do it a couple times, but couldn't figure out how to set it up.

I use outlook at work though. It's pretty good.

[etech0]

You can set up a QuickLink (I think that's what it's called) in outlook to move an email to your archive folder.

A big question you will want to think about before you start is: POP or IMAP

POP means that outlook will download your emails from gmail, and then whatever you do with them (reply/delete/move to folder) will only be done locally. IMAP means that it will sync your whole email account with gmail, so whatever you do in one place will be duplicated in the other place. EG: if in gmail you move an email to a folder, the next time you open outlook it will move to that folder.

I use IMAP so I could still get to my email account from anywhere. I've found that since Outlook 2010 (and I skipped 2007), IMAP is very slow, to the point that I mostly use gmail's online interface. I don't know if other people have that issue.

As an aside, if you have your email set up with Google Apps for Business (like I do at work ), there is a program called Google Apps Sync that syncs your gmail to Outlook, the same as IMAP except that it's fast and a breeze to work with. I've even considered paying for Google Apps for Business just to get the email syncing, but by the time it was practical I was already happy using gmail's web interface.

[chff]

Google Apps Syncr creates a Outlook user interface, which is separate from your Outlook contacts/cal/other email, and every time you start outlook you'll be prompt which user to open

[etech0]

Google Apps Syncr creates a Outlook user interface, which is separate from your Outlook contacts/cal/other email, and every time you start outlook you'll be prompt which user to open

You can set it to default to the one you want , and you won't have to choose each time you open outlook. I don't remember how I did it, but it was pretty simple

[ShlomoM]

Google Apps Syncr creates a Outlook user interface, which is separate from your Outlook contacts/cal/other email, and every time you start outlook you'll be prompt which user to open

without using google apps..not looking to pay extra for what I get standard in gmail

[ShlomoM]

You can set up a QuickLink (I think that's what it's called) in outlook to move an email to your archive folder.

A big question you will want to think about before you start is: POP or IMAP

POP means that outlook will download your emails from gmail, and then whatever you do with them (reply/delete/move to folder) will only be done locally. IMAP means that it will sync your whole email account with gmail, so whatever you do in one place will be duplicated in the other place. EG: if in gmail you move an email to a folder, the next time you open outlook it will move to that folder.

I use IMAP so I could still get to my email account from anywhere. I've found that since Outlook 2010 (and I skipped 2007), IMAP is very slow, to the point that I mostly use gmail's online interface. I don't know if other people have that issue.

As an aside, if you have your email set up with Google Apps for Business (like I do at work ), there is a program called Google Apps Sync that syncs your gmail to Outlook, the same as IMAP except that it's fast and a breeze to work with. I've even considered paying for Google Apps for Business just to get the email syncing, but by the time it was practical I was already happy using gmail's web interface.

Thanks for the help, IMAP I believe is standard and working
However I couldn't find Quicklink...?

[etech0]

Thanks for the help, IMAP I believe is standard and working
However I couldn't find Quicklink...?

Glad to hear IMAP works for you. Maybe my email account was just too big Can I ask what version of outlook you have?

The feature I was talking about is actually called QuickSteps. You can see it on the home ribbon in 2007 and 2010.

[elikay]

Thunderbird has an archive option, I don't know if outlook does.

[ShlomoM]

Glad to hear IMAP works for you. Maybe my email account was just too big Can I ask what version of outlook you have?

The feature I was talking about is actually called QuickSteps. You can see it on the home ribbon in 2007 and 2010.

Outlook "13
I'll try that feature

[churnbabychurn]

When starting outlook, it gives me a "Select profile" pop up to click. Annoying, how to get rid?

[etech0]

When starting outlook, it gives me a "Select profile" pop up to click. Annoying, how to get rid?

There was a way - I don't remember offhand. When you see that "Select Profile" box, is there anywhere to check off to always use the one you're choosing now? Like a default or something?

[churnbabychurn]

There was a way - I don't remember offhand. When you see that "Select Profile" box, is there anywhere to check off to always use the one you're choosing now? Like a default or something?

yes. I click profile, outlook, set as default. Thing is that it doesn't help. Used to never pop up at all...

[etech0]

yes. I click profile, outlook, set as default. Thing is that it doesn't help. Used to never pop up at all...

What about in the popup box when you first open outlook. Anything?

[churnbabychurn]

What about in the popup box when you first open outlook. Anything?

no.
all that I wrote is in the pop up.

[notanonymous]

yes. I click profile, outlook, set as default. Thing is that it doesn't help. Used to never pop up at all...

Make sure Outlook is closed.  Go to controlpanel, mail options.  Click Profile.  Is the option selected to 'always use this profile'?  Do you intentionally have more than one profile?  If not, delete the one's you are not using.

[churnbabychurn]

Make sure Outlook is closed.  Go to controlpanel, mail options.  Click Profile.  Is the option selected to 'always use this profile'?  Do you intentionally have more than one profile?  If not, delete the one's you are not using.

Deselected "always ask". Fixed. Thanks!

[Luvisrael]

How do I have my signature with logo work on app?

[stooges44]

I didn't want to start a new thread.

A few weeks ago one of my gmail accounts connected to outlook via imap started acting up. Or I should say outlook started acting up, it slowed to a crawl.

It was fine for years, nothing changed that I know of and no matter what I do it's still crawling.

Here's what I did:
deleted the ost
created a new profile
uninstalled office entirely and reinstalled it
revo-uninstalled office with all the related registry items and reinstalled it.

When none of that helped, I thought the gmail inbox was too large so I deleted everything (and emptied that trash) except that past year

When that still didn't help I tried adding it to outlook on a different machine entirely and still it crawls!! I've setup accounts on outlook more times then I can count and I've never seen this, even on enormous gmail inboxes at the very least the gmail labels populate in outlook almost instantly and even that doesn't happen for a solid 5 minutes and not even a single email shows up for at least 20 minutes. 

One machine is win 11 and the other is win 10, both are on the latest version of outlook and both very good machines.

I am at my wits end, what could possibly be wrong with the gmail account itself? And what else can I try, I'm truly lost 

[Yisroel Tech]

I didn't want to start a new thread.

(Why not? It doesn't really make sense to post an Outlook issue in what is basically an old and a מענין לענין באותו ענין thread...)

one of my gmail accounts connected to outlook via imap

Still connecting via IMAP creds or using the new Gmail sign in (pops up a Gmail sign in page and then asks for the permissions)?