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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 81985 times)

Offline ltttc

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Re: Gmail tips, tricks and questions
« Reply #765 on: February 25, 2020, 04:14:11 PM »
Delete large emails (or their attachments)
Yeah, I do that every few weeks...Still running outta space

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #766 on: February 25, 2020, 05:22:28 PM »
Delete large emails (or their attachments)
also check google drive for large files
Workflowy. You won't know what you're missing until you try it.

Offline sruliL

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Re: Gmail tips, tricks and questions
« Reply #767 on: February 26, 2020, 02:39:16 PM »
I am using the Gmail app on Android 10 (S10+). I have a few non-Gmail IMAP accounts syncing to the app also. The problem is with the non-Gmail accounts when I send an email instead of appearing as 'My Name' as the from in the recipients email it appears as 'myname@mydomain.com' even though my name is set in the Gmail app settings on that account. Any ideas?
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Offline myi

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Re: Gmail tips, tricks and questions
« Reply #768 on: March 02, 2020, 01:51:21 PM »
When merging my contacts in my Google account does it keep one or does it keep both with two numbers for that one contact?
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Offline myi

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Re: Gmail tips, tricks and questions
« Reply #769 on: March 02, 2020, 02:02:21 PM »
When merging my contacts in my Google account does it keep one or does it keep both with two numbers for that one contact?
For some odd reason the contacts app on my device has 1900 contacts and my Gmail has only 1250.
  While I merged all my contacts on my Gmail account the contacts in the contacts app are for some odd reason not merging, so I have lots of doubles.
  I set it to sync but nothing doing?
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Re: Gmail tips, tricks and questions
« Reply #770 on: March 03, 2020, 11:54:40 PM »
pretty cool when doing a search - this is new I assume

Offline KSMH

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Offline chff

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Re: Gmail tips, tricks and questions
« Reply #772 on: March 11, 2020, 03:08:33 PM »