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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 220833 times)

Offline AnonymousUser

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Re: Gmail tips, tricks and questions
« Reply #700 on: March 06, 2019, 09:47:11 PM »
Why are you configuring IMAP/SMTP? Add it as a Google account and let Gmail configure it automatically.

Offline Pad18

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Re: Gmail tips, tricks and questions
« Reply #701 on: March 06, 2019, 09:59:20 PM »
Why are you configuring IMAP/SMTP? Add it as a Google account and let Gmail configure it automatically.

I don't want to add it as a Google account, because then it will have access to all the other apps etc.
I want only email from that Gmail account.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #702 on: March 06, 2019, 10:09:22 PM »
I don't want to add it as a Google account, because then it will have access to all the other apps etc.
I want only email from that Gmail account.
Clever. first allow less secure apps then try with a app specific password
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Offline yesitsme

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Re: Gmail tips, tricks and questions
« Reply #703 on: March 06, 2019, 10:27:09 PM »
I don't want to add it as a Google account, because then it will have access to all the other apps etc.
I want only email from that Gmail account.
so you're trying to fool google, I hear.


Oh BTW they forgot to mention the microphone..
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Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #704 on: March 06, 2019, 10:29:50 PM »
so you're trying to fool google, I hear.


Oh BTW they forgot to mention the microphone..
i can understand the idea, it's not to fool the google but can be very useful
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Re: Gmail tips, tricks and questions
« Reply #705 on: March 07, 2019, 11:04:56 AM »
Clever. first allow less secure apps then try with a app specific password

but the mystery is that i have 2 other gmail as imap on the same phone without needing to change to less secure and they work just fine. i even tried to delete then and adding them again without issue, but not for the 3 one ...

so you're trying to fool google, I hear.


Oh BTW they forgot to mention the microphone..

to fool Google ? no.
it's more to keep my phone more organize. no need to have 3 accounts that have access to all my history etc 1 its enough ..


 
i can understand the idea, it's not to fool the google but can be very useful

correct. and i do that with 2 other email without any issue but the third one i don't have success and it's making me crazy

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #706 on: March 07, 2019, 09:27:04 PM »
but the mystery is that i have 2 other gmail as imap on the same phone without needing to change to less secure and they work just fine. i even tried to delete then and adding them again without issue, but not for the 3 one ...

to fool Google ? no.
it's more to keep my phone more organize. no need to have 3 accounts that have access to all my history etc 1 its enough ..


 
correct. and i do that with 2 other email without any issue but the third one i don't have success and it's making me crazy

Did you try allow less secure and app specific password?
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Re: Gmail tips, tricks and questions
« Reply #707 on: March 07, 2019, 10:01:38 PM »
Did you try allow less secure and app specific password?
IIRC you can only set app specific pass when 2 step auth is on
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Offline AnonymousUser

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Re: Gmail tips, tricks and questions
« Reply #708 on: March 08, 2019, 02:05:51 PM »
IIRC you can only set app specific pass when 2 step auth is on
Correct.

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Re: Gmail tips, tricks and questions
« Reply #709 on: May 01, 2019, 05:02:38 PM »
I'm trying to sort my inbox by unread first, problem is it includes promotion emails in there, any way to exclude those?
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Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #710 on: May 01, 2019, 05:52:57 PM »
I'm trying to sort my inbox by unread first, problem is it includes promotion emails in there, any way to exclude those?

is:unread -category:{social promotions updates forums}
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Re: Gmail tips, tricks and questions
« Reply #711 on: May 01, 2019, 05:55:37 PM »
That's a search, and for that I do -in:promotions is:unread, but I'm asking about "inbox type" to set as Unread first
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Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #712 on: May 01, 2019, 06:22:59 PM »
That's a search, and for that I do -in:promotions is:unread, but I'm asking about "inbox type" to set as Unread first
Can you use multiple inboxes?
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Offline davidrotts63

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Re: Gmail tips, tricks and questions
« Reply #713 on: May 01, 2019, 06:41:11 PM »
Can you use multiple inboxes?
Not following
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Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #716 on: May 01, 2019, 06:49:48 PM »
Too much
Okay are you trying to set this up for Gmail web or for the mobile app?
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Offline davidrotts63

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Re: Gmail tips, tricks and questions
« Reply #717 on: May 01, 2019, 06:50:30 PM »
Okay are you trying to set this up for Gmail web or for the mobile app?
Web. I think I may have it, is it possible to make a label to include everything minus promotions?
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Re: Gmail tips, tricks and questions
« Reply #718 on: May 01, 2019, 06:52:00 PM »
Web. I think I may have it, is it possible to make a label to include everything minus promotions?
You don't need a label the multiple inbox works by search operators, but but yes you can create filtering that will label everything that is not promotion
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Re: Gmail tips, tricks and questions
« Reply #719 on: May 08, 2019, 11:48:53 AM »
I'm trying to import contacts from iCloud to gmail. When I import the file on gmail's contact page, I get message that 600 of 698 were imported. Any clue why it is not completing the full list?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.