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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing ďunicornĒ but not ďunicornsĒ or ďunciornĒ
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 220265 times)

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1020 on: July 26, 2023, 02:34:02 PM »
I tried, but didn't work.
These are my options:


get help?
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Offline szportsphan218

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Re: Gmail tips, tricks and questions
« Reply #1021 on: July 26, 2023, 02:41:49 PM »
I clicked get help and it asked me to provide the last password I remember which I did.
Then I got this:



When I click try again it's the same thing and I keep going around in circles.
Is there any way to reach a human at Google who may be able to help?

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1022 on: July 28, 2023, 11:12:08 AM »
Asking for someone else

He is logged into name@gmail.com and sometimes sends emails as name@company.com (which uses gsuite), it's set up as an alias. Is there a way for items sent from name@company.com (when logged in to name@gmail.com) to appear in Sent Items when logged into name@company.com?
Workflowy. You won't know what you're missing until you try it.

Offline Yehudaa

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Re: Gmail tips, tricks and questions
« Reply #1023 on: July 28, 2023, 11:19:32 AM »
Asking for someone else

He is logged into name@gmail.com and sometimes sends emails as name@company.com (which uses gsuite), it's set up as an alias. Is there a way for items sent from name@company.com (when logged in to name@gmail.com) to appear in Sent Items when logged into name@company.com?
Does this help?

https://stackoverflow.com/questions/24017388/why-do-emails-sent-with-gmail-from-an-alias-not-appear-in-the-sent-items

Quote
i just figured it out and it now works, even previously sent mails from an alias via gmail also appear in my sent messages.

in gmail, go to settings, account and imports, in the "send mail as" section, click on "edit info" next to the account which you are having the problem with. on the screen which pops up, uncheck the radio box for "treat as an alias" dont change any other info, click next step, enter your password and click save changes.

thats all it took to sort out my issue.

best regards

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1024 on: July 28, 2023, 11:25:02 AM »
Does this help?

https://stackoverflow.com/questions/24017388/why-do-emails-sent-with-gmail-from-an-alias-not-appear-in-the-sent-items
I saw that but it seems to be talking about appearing in Sent in the account that's logged in, not in the senders account.

Will check that setting anyways.
Workflowy. You won't know what you're missing until you try it.

Offline lcm

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Re: Gmail tips, tricks and questions
« Reply #1025 on: July 28, 2023, 05:00:11 PM »
Asking for someone else

He is logged into name@gmail.com and sometimes sends emails as name@company.com (which uses gsuite), it's set up as an alias. Is there a way for items sent from name@company.com (when logged in to name@gmail.com) to appear in Sent Items when logged into name@company.com?
There are 2 alias modes in Gmail.
One is just appearance.
I don't remember what the other one was, could be it is what you are looking for.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1026 on: July 30, 2023, 12:06:23 PM »
There are 2 alias modes in Gmail.
One is just appearance.
I don't remember what the other one was, could be it is what you are looking for.
Correct, you need to set up the alias with SMTP credentials
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #1027 on: July 31, 2023, 11:43:49 AM »
Does this help?

https://stackoverflow.com/questions/24017388/why-do-emails-sent-with-gmail-from-an-alias-not-appear-in-the-sent-items
it was already unchecked, but enabling "less secure apps" in the gsuite email and then re-entering the password seemed to accomplish
Correct, you need to set up the alias with SMTP credentials
and now they are showing in Sent Items in the other account.

Thanks!
Workflowy. You won't know what you're missing until you try it.

Offline stooges44

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Re: Gmail tips, tricks and questions
« Reply #1028 on: August 22, 2023, 06:25:47 AM »
I have an account with google workspace but I use outlook for the front end. I need the google cal to show up and sync in outlook. I already added the google cal to outlook via the secret ical address and items I add in the google cal directly do show up in outlook cal but so far it doesn't go the other way. What am I missing?
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Offline stooges44

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Re: Gmail tips, tricks and questions
« Reply #1029 on: August 22, 2023, 11:25:11 AM »
I have an account with google workspace but I use outlook for the front end. I need the google cal to show up and sync in outlook. I already added the google cal to outlook via the secret ical address and items I add in the google cal directly do show up in outlook cal but so far it doesn't go the other way. What am I missing?

https://support.microsoft.com/en-us/office/see-your-google-calendar-in-outlook-c1dab514-0ad4-4811-824a-7d02c5e77126

This link says this:



And if so, what's the point??
If it's not free shipping it's not worth it.

Offline justaregularguy

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Re: Gmail tips, tricks and questions
« Reply #1030 on: October 05, 2023, 03:05:34 PM »
Um whatís everyone doing about Google limiting you to 15gb across Gmail drive and photos?
I just got an email saying Iím at 99% full :o
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Offline aishel

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Re: Gmail tips, tricks and questions
« Reply #1031 on: October 05, 2023, 03:09:41 PM »
Um whatís everyone doing about Google limiting you to 15gb across Gmail drive and photos?
I just got an email saying Iím at 99% full :o
Pay for more? Otherwise, better get busy deleting!

Personally, I pay for 200 gigabytes of storage. I use it extensively for Google photos, as well as a backup for the files on my computer.

Offline justaregularguy

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Re: Gmail tips, tricks and questions
« Reply #1032 on: October 05, 2023, 03:13:14 PM »
Pay for more? Otherwise, better get busy deleting!

Personally, I pay for 200 gigabytes of storage. I use it extensively for Google photos, as well as a backup for the files on my computer.
I use photos more than Gmail shud I delete Gmailís msgs or thatís not the cause of big data use? I donít want to pay id rather fill Google and move onto another cloud based for photos 🤷‍♂️
nothings impossible- the word itself says Im possible

Offline justaregularguy

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Re: Gmail tips, tricks and questions
« Reply #1033 on: October 05, 2023, 03:15:25 PM »
I use photos more than Gmail shud I delete Gmailís msgs or thatís not the cause of big data use? I donít want to pay id rather fill Google and move onto another cloud based for photos 🤷‍♂️
I just realized I can just create a new Google account no? Simple enough

ETA: how do I do this? I already have 2 gmail accounts, one is empty. But when I connect it to google photos and turn on backup it starts backing up all photos thatís already on my other Google account. How do I separate these? Possible?
« Last Edit: October 05, 2023, 03:25:39 PM by justaregularguy »
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Offline aishel

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Re: Gmail tips, tricks and questions
« Reply #1034 on: October 05, 2023, 03:15:33 PM »
I use photos more than Gmail shud I delete Gmailís msgs or thatís not the cause of big data use? I donít want to pay id rather fill Google and move onto another cloud based for photos
There's a way to filter your email messages to show the ones with the largest attachments and you can try to delete those, but ultimately, usually it's the pictures and videos that take up the most space.

I use Google photos extensively and love their big-brother style of facial identification and ability to find specific pictures with their search function.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1035 on: October 05, 2023, 03:15:50 PM »
Um whatís everyone doing about Google limiting you to 15gb across Gmail drive and photos?
I just got an email saying Iím at 99% full :o
You can try this but it'll likely end up costing you more...
https://www.gammatech.com/html/negatives.htm
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Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1036 on: October 05, 2023, 03:18:32 PM »
There's a way to filter your email messages to show the ones with the largest attachments and you can try to delete those, but ultimately, usually it's the pictures and videos that take up the most space.

I use Google photos extensively and love their big-brother style of facial identification and ability to find specific pictures with their search function.
By the way this tool will allow you to find large emails, backup the attachments locally, delete the attachments, add a reference to it all while maintaining the original email

https://unattach.app/
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Offline justaregularguy

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Re: Gmail tips, tricks and questions
« Reply #1037 on: October 05, 2023, 03:26:43 PM »
By the way this tool will allow you to find large emails, backup the attachments locally, delete the attachments, add a reference to it all while maintaining the original email

https://unattach.app/
I appreciate it! But I barely use Gmail as much as photos so Iím not concerned there
nothings impossible- the word itself says Im possible

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #1038 on: October 05, 2023, 03:34:45 PM »
I appreciate it! But I barely use Gmail as much as photos so Iím not concerned there
Regular guys just pay...
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Offline justaregularguy

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Re: Gmail tips, tricks and questions
« Reply #1039 on: October 05, 2023, 03:42:33 PM »
I appreciate it! But I barely use Gmail as much as photos so Iím not concerned there
ok Iím slowly figuring this out. The backup is for pictures I have on my phone. So I need to delete those from my phone bc itís already backed up on Google photos account #1. Then going fwd new pic will go into the account #2  ;D
Regular guys just pay...
nope
nothings impossible- the word itself says Im possible