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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 212027 times)

Offline yesitsme

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Re: Gmail tips, tricks and questions
« Reply #940 on: September 04, 2022, 10:48:39 AM »
I delete a bunch of emails with attachments, empty my trash...and the amount of space used goes up!?

Before deleting, space used 6.47GB

After deleting, space used: 6.53GB
Did you delete the trash and made a hard refresh?
["-"]

Offline sguitarist18

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Re: Gmail tips, tricks and questions
« Reply #941 on: September 04, 2022, 10:58:56 AM »
What is a "hard" refresh?

Offline yesitsme

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Re: Gmail tips, tricks and questions
« Reply #942 on: September 04, 2022, 11:02:52 AM »
What is a "hard" refresh?
Type in Gmail in the browser and load, not just by clicking on inbox
["-"]

Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #943 on: September 04, 2022, 11:04:02 AM »
What is a "hard" refresh?
in windows, control-shift-r
Workflowy. You won't know what you're missing until you try it.

Offline lcm

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Re: Gmail tips, tricks and questions
« Reply #944 on: September 04, 2022, 11:36:59 AM »
This is a general tech hack to hard refresh your page and if you would like also clear your cache.

Open the developer panel by pressing f12.
Then using your mouse, click and hold down on your refresh button.
A menu will pop up with refresh options

Offline yesitsme

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Re: Gmail tips, tricks and questions
« Reply #945 on: September 04, 2022, 11:37:59 AM »
in windows, control-shift-r
On mobile device it's not an option
["-"]

Offline herb

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Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #947 on: September 04, 2022, 03:25:12 PM »
On the topic of freeing up space, check this out, allows you to download and delete attachments while leaving the email with file data intact https://unattach.app/
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #948 on: September 18, 2022, 06:50:20 PM »
If a gmail account is deleted does the address immediately become available if someone else wants to sign up and take it?
Workflowy. You won't know what you're missing until you try it.

Offline ~King Lake~

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Re: Gmail tips, tricks and questions
« Reply #949 on: September 18, 2022, 08:08:57 PM »
If a gmail account is deleted does the address immediately become available if someone else wants to sign up and take it?
Don't think it's ever available again
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Offline etech0

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Re: Gmail tips, tricks and questions
« Reply #950 on: September 18, 2022, 09:11:35 PM »
Don't think it's ever available again
Hmm, thanks!

So is there a good way to make an address available for someone to take it without giving its info to a specific person?

I'm getting login codes on my recovery email address for a gmail account I used to use but don't anymore, and would like whoever wants it to be able to take over the address (but not necessarily the emails and data inside).
Workflowy. You won't know what you're missing until you try it.

Offline incendia

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Re: Gmail tips, tricks and questions
« Reply #951 on: September 18, 2022, 10:18:53 PM »
Hmm, thanks!

So is there a good way to make an address available for someone to take it without giving its info to a specific person?

I'm getting login codes on my recovery email address for a gmail account I used to use but don't anymore, and would like whoever wants it to be able to take over the address (but not necessarily the emails and data inside).

Sounds like

someone is trying to hack that account
or
they already have a similar gmail acct

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #952 on: September 30, 2022, 06:21:59 PM »
I use two different email signatures in gmail. One is the default. Is there any way to have gmail auto-populate the secondary signature in conversations in which I already used that signature?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #953 on: September 30, 2022, 06:28:22 PM »
I use two different email signatures in gmail. One is the default. Is there any way to have gmail auto-populate the secondary signature in conversations in which I already used that signature?
Create a secondary sending account with your Gmail address and a . Somewhere or @googlemail.com and set that secondary signature as default, also set default reply from to be based on the original, silly workaround?
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Re: Gmail tips, tricks and questions
« Reply #954 on: October 01, 2022, 11:23:38 PM »
I use two different email signatures in gmail. One is the default. Is there any way to have gmail auto-populate the secondary signature in conversations in which I already used that signature?
I was looking for the same thing a few weeks ago but couldn’t find a way
I’m in shape, round is a shape…

Offline Thingywingy

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Re: Gmail tips, tricks and questions
« Reply #955 on: October 02, 2022, 05:26:58 AM »
Create a secondary sending account with your Gmail address and a . Somewhere or @googlemail.com and set that secondary signature as default, also set default reply from to be based on the original, silly workaround?
Thanks for responding! Unfortunately, I don't understand your workaround. Can you expand a bit?
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

Offline Alexsei

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Re: Gmail tips, tricks and questions
« Reply #956 on: October 02, 2022, 09:08:07 AM »
Thanks for responding! Unfortunately, I don't understand your workaround. Can you expand a bit?
Let's say your Gmail address is thingywingy@gmail.com
In settings> accounts add new send from account and enter thingy.wingy@gmail.com with your Gmail password (or app password if you have two step verification)

You now essentially have two accounts built into one and thus can have two default signatures.

See:
https://gmailhelp.com/how-to-change-the-reply-email-address-using-gmail/
https://support.google.com/mail/answer/22370?hl=en
https://support.google.com/mail/thread/7272551/how-can-i-send-an-email-from-a-dotted-version-of-my-address?hl=en
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Re: Gmail tips, tricks and questions
« Reply #957 on: October 29, 2022, 10:44:07 PM »
Someone borrowed my computer and logged into their gmail. Now I want to take their account off the list. Any ideas?

It should be so simple, but after extensive Googling, I'm still not sure how to do it.

Offline yungermanchik

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Re: Gmail tips, tricks and questions
« Reply #958 on: October 29, 2022, 10:48:58 PM »
Someone borrowed my computer and logged into their gmail. Now I want to take their account off the list. Any ideas?

It should be so simple, but after extensive Googling, I'm still not sure how to do it.
IME you have to log everyone out, and back in (in the same order, if you have shortcuts), But for the future, have them log in in guest mode.
Small people talk about other people.
Average people talk about things
BIG PEOPLE TALK ABOUT IDEAS.

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Re: Gmail tips, tricks and questions
« Reply #959 on: October 29, 2022, 10:51:11 PM »
But for the future, have them log in in guest mode.
+1. Incognito works too.