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I'm assuming that most ddf'ers don't realize how useful and powerful the gmail filters and search is. Therefore I will try to show you how it can be used on a daily basis

Random useful trick: when typing an email, hit Ctrl+Enter to Send it

Note: You can always use 2 operators at the same time. All search terms can be used in the filters. Except the in: and is: command because filters are for incoming only

All the commands (the thing you want to do) are called operators.

Shortcuts: Press ? in Gmail to see a list of keyboard shortcuts. Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.

From: To search for an email you received   A) By name B) A particular email address. C) A email sent from a particular domain use a *   
Example: From:Dad or From:Dad@thebestone.com or From:*@dansdeals.com   

To: To search for an email you sent  A) By name B) A particular email address. C) A email sent to a particular domain use a *   
Example: To:Dad or To:Dad@thebestone.com or To:*@dansdeals.com

Subject: To search for a subject (duh!)
Example: Subject:Thunder     

Label: Search by Label
Example: From:dad Label:occasions
Note: If a label have 2 names then you must include a "-" (hyphen) Example: Label:my-family

Attachments There are 3 ways to search for attachments.
1.Has:attachment  Will show all messages that have attachments. To search for attachments from a specific person or a specific label etc. use the appropriate operator. Example: from:david has:attachment or Label:party has:attachment 
2.Filename: Will search for a specific file. To search for files from a specific person or a specific label etc. use the appropriate operator.
Example: Filename:example.pdf or Label:Dad Filename:shoppinglist.txt
3.By file type Example: filename:(jpg OR jpeg OR png OR gif)

*The in: operator will search for messages anywhere in Gmail
Note: Messages in Spam and Trash are excluded from searches by default; except if you use in:anywhere 
Example: in:anywhere. in:inbox in:trash in:spam
To search for files from a specific person or a specific label etc. use the appropriate operator. Example: in:trash from:amy
Note: For priority messages use is:important

*The is: operator will search for items with a certain status.
Example: is:important is:starred is:unread is:read is:chat[/b]
You can combine them also Example:  is:read is:starred from:David or is:chat money   

*Has: Search for messages with a particular star
Example:  has:yellow-star has:red-star has:orange-star has:green-star has:blue-star has:purple-star has:red-bang has:orange-guillemet has:yellow-bang has:green-check has:blue-info has:purple-question
Has:nouserlabels Finds all messages without any of your own labels (excludes automatic labels like inbox, spam, and trash).

cc: bcc:  Used to specify recipients in the cc: or bcc: fields
Note Search on bcc: cannot retrieve messages on which you were blind carbon copied.
Example: cc:david Messages that were cc-ed to David.

*after: before: older: newer:  Search for messages sent or received during a certain period of time (using the date format yyyy/mm/dd)
Example: after:2014/04/16 before:2014/04/18 Messages sent between April 16, 2014 and April 18, 2014.*
*More precisely: Messages sent after 12:00 AM (or 00:00) April 16, 2014 and before April 18, 2014.

*older_than newer_than Similar to older and newer, but allows relative dates using d, m, and y for day, month, and year
Example:newer_than:2d Finds messages sent within the last two days

deliveredto: If you have another email address forwarded to this email address. You can use this to filter just the messages from that email.
Example: deliveredto:username@gmail.com

size:  Search for messages larger than the specified size in bytes
Example: size:1000000 All messages larger than 1MB (1,000,000 bytes) in size.

larger: smaller: Similar to size: but allows abbreviations for numbers
Example: larger:10M All messages of at least 10M bytes (10,000,000 bytes) in size.

Search Terms

OR   To search for Term A or B
Example:From:Dad OR From:Mom  or From:dad|from:mom
Note: OR must be capital.  You can also use "|" [located on top of the enter key or tab key] this is very useful in filters.
"-" Used to exclude messages from your search Example: From:dad -Dinner
"+"(plus sign) or """ Match the search term exactly.
Example: +unicorn or "unicorn"  Finds messages containing “unicorn” but not “unicorns” or “unciorn”
"( )"  Used to group words and to specify terms that shouldn't be excluded.
Example: from:amy (dinner OR movie) or subject:(dinner movie)


* Cannot be used in a filter because the filter is for incoming only.
 

All this info can be found on https://support.google.com/mail/answer/7190?hl=en
« Last edited by shoobi on July 28, 2015, 01:00:47 PM »

Author Topic: Gmail tips, tricks and questions  (Read 220263 times)

Online CountValentine

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Re: Gmail tips, tricks and questions
« Reply #1000 on: January 12, 2023, 01:46:17 PM »
I have a Gmail that shows it is from American.Airlines <noreply@aa.com>
Where in the message source will it show it is really from American.Airlines <noreply@aa.com>?
Sorry brain freeze. It is Hotmail and not Gmail.  :-[
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Re: Gmail tips, tricks and questions
« Reply #1001 on: January 12, 2023, 01:48:05 PM »
Sorry brain freeze. It is Hotmail and not Gmail.  :-[
Not sure what you see when you do View Source, but you can try copying that into https://toolbox.googleapps.com/apps/messageheader/analyzeheader and see what it says.

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Re: Gmail tips, tricks and questions
« Reply #1002 on: January 12, 2023, 01:54:26 PM »
Thanks for the help. I found this and assume it is a fake email?

Authentication-Results: spf=none (sender IP is 78.111.89.176)
 smtp.mailfrom=email.JoWQhv0n8v.edu.EU; dkim=none (message not signed)
 header.d=none;dmarc=fail action=oreject header.from=aa.com;compauth=fail
 reason=000
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Re: Gmail tips, tricks and questions
« Reply #1003 on: January 12, 2023, 01:58:51 PM »
Thanks for the help. I found this and assume it is a fake email?

Authentication-Results: spf=none (sender IP is 78.111.89.176)
 smtp.mailfrom=email.JoWQhv0n8v.edu.EU; dkim=none (message not signed)
 header.d=none;dmarc=fail action=oreject header.from=aa.com;compauth=fail
 reason=000
I would also think so.

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Re: Gmail tips, tricks and questions
« Reply #1004 on: January 12, 2023, 02:26:12 PM »
Generally real emails don't hide their from email address.
_    ,
' )  /
 /  / __   _   _   o
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 //
(/

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Re: Gmail tips, tricks and questions
« Reply #1005 on: January 15, 2023, 10:21:19 PM »
Suddenly one day the emails from my other labels under "multiple inboxes" stopped showing, only shows the label



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Re: Gmail tips, tricks and questions
« Reply #1006 on: January 15, 2023, 11:30:17 PM »
Suddenly one day the emails from my other labels under "multiple inboxes" stopped showing, only shows the label


That's how it's supposed to show if there are no emails matching that inbox section filter. Have you verified (by normal search) that emails for that section still exist in your account?

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Re: Gmail tips, tricks and questions
« Reply #1007 on: January 15, 2023, 11:48:27 PM »
That's how it's supposed to show if there are no emails matching that inbox section filter. Have you verified (by normal search) that emails for that section still exist in your account?
Yes, I have many emails under that label

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Re: Gmail tips, tricks and questions
« Reply #1008 on: January 16, 2023, 12:20:35 AM »
Yes, I have many emails under that label
The name on the inbox section and the name on the label can be the same but mean something else. What is the filter in the settings for those sections, check the search result for that filter if it gets something.

Also try opening Gmail in an Incognito or Guest browser window.

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Re: Gmail tips, tricks and questions
« Reply #1009 on: January 16, 2023, 02:31:41 PM »
The name on the inbox section and the name on the label can be the same but mean something else. What is the filter in the settings for those sections, check the search result for that filter if it gets something.

Thanks - somehow I was missing "label:" - but it did work till a certain point, not sure what changed when it broke

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Re: Gmail tips, tricks and questions
« Reply #1010 on: January 17, 2023, 07:57:27 PM »
can anyone help me out with a signature that looks like its being signed in the email ?

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Re: Gmail tips, tricks and questions
« Reply #1011 on: January 17, 2023, 09:39:34 PM »
can anyone help me out with a signature that looks like its being signed in the email ?
Please elaborate what you're trying to achieve
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Re: Gmail tips, tricks and questions
« Reply #1012 on: January 26, 2023, 02:08:37 PM »
When moving all emails from one account to another via Setting Up POP, do the labels assigned to each email transfer as well? Thanks.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #1013 on: January 26, 2023, 02:28:50 PM »
When moving all emails from one account to another via Setting Up POP, do the labels assigned to each email transfer as well? Thanks.
I believe that not, only IMAP.

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Re: Gmail tips, tricks and questions
« Reply #1014 on: January 26, 2023, 03:35:58 PM »
I believe that not, only IMAP.
Thanks! I assume the same applies to even to emails that are in folder (really just labels) and not in the inbox.

Is there a way to migrate to new gmail account via IMAP? Would downloading your account and then importing work? I am not sure exactly what I am looking for but if you have an article that explains how this can be done, it would be very helpful. Thanks.
I am sometimes accused of overthinking things. I am still mulling over whether that accusation has merit.

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Re: Gmail tips, tricks and questions
« Reply #1015 on: January 26, 2023, 03:40:10 PM »
Thanks! I assume the same applies to even to emails that are in folder (really just labels) and not in the inbox.

Is there a way to migrate to new gmail account via IMAP? Would downloading your account and then importing work? I am not sure exactly what I am looking for but if you have an article that explains how this can be done, it would be very helpful. Thanks.
I believe that the Import mail option in the Gmail settings will migrate the labels as well.

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Re: Gmail tips, tricks and questions
« Reply #1016 on: July 25, 2023, 08:06:53 PM »
Need advice:
Someone hacked into an old Gmail account I created a long time ago, but rarely used. They changed the recovery email. I know this because I have email forwarding on that account. Any suggestions how to get access back? the gmail account recovery page was not helpful. It was asking me to verify the account recovery email, which I obviously don't know.

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Re: Gmail tips, tricks and questions
« Reply #1017 on: July 25, 2023, 08:13:04 PM »
Need advice:
Someone hacked into an old Gmail account I created a long time ago, but rarely used. They changed the recovery email. I know this because I have email forwarding on that account. Any suggestions how to get access back? the gmail account recovery page was not helpful. It was asking me to verify the account recovery email, which I obviously don't know.

Have you tried putting in the original recovery email?
IIRC in the recovery process they're asking you for as much information you can have to prove you're the owner, it's then manually reviewed
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Re: Gmail tips, tricks and questions
« Reply #1018 on: July 25, 2023, 08:51:02 PM »
Maybe it is just for workspace accounts, but when you use multisend, you can use merge tags using the @ symbol

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Re: Gmail tips, tricks and questions
« Reply #1019 on: July 26, 2023, 02:33:27 PM »
Have you tried putting in the original recovery email?
IIRC in the recovery process they're asking you for as much information you can have to prove you're the owner, it's then manually reviewed

I tried, but didn't work.
These are my options: